Administrator Secretary - Guildford, United Kingdom - Charalle Recruitment Limited

Charalle Recruitment Limited

Verified Company

Guildford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Top Ten Accountancy firm with Offices Close to Guildford station seek an Administrator Secretary to join the Fast growing Audit department.

This position would suit a well organised Administrator looking for a career in a Large firm with prospects.

Core duties will include the following:

Provide secretarial and administrative assistance including comprehensive support as required for individual projects to the Partners, Directors, Managers and wider team
Manage diaries and arrange meetings, ensuring that bookings are achievable in terms of workload and time constraints
Develop a keen awareness of business impact (risk, budget and reputation) and keep the Partners and OMP appraised of anything which could put the business at risk
Draft letters, format documents, minute meetings and respond to external invitations. Liaise with clients as appropriate
Preparing, amending and sending Letters of Engagement and disengagement
Monitoring client identification and keeping accurate records
Scanning the departments letters of engagements and money laundering documents and uploading them onto CEAP
Preparing, formatting and production of highlevel reports as required, ensuring all Firm branding is adhered to and that the reports are prepared to the highest quality for onward transmission (PowerPoint & Word)
Submitting accounts and other audit reports to Companies House and other regulators such as teachers' pensions
Monitoring missing time posting for the team
Preparing Audit documents (Audit Plans/AFRs/meeting packs etc)
Travel and hotel bookings for the team as required
Coordinate and book team training courses as required
Organising file reviews
Arranging IIC & GRT checks
Updating business development activity on MS Dynamics (client database), ensuring that all information is accurate
Arranging seminars, workshops, client events, managing and coordinating suppliers and all event logistics (venue, catering, travel)
Assisting in the preparation of tender documents ensuring adherence to guidelines on RSM templates and branding
To act as an ambassador for RSM at client events, playing a key role in providing a meet and greet service to those attending whether internal or external
Billing and provisioning for partners, directors and managers monthly, as required
Setting up contacts/engagement codes/updates to existing client addresses etc
Preparing WIP reports as required
Experience working in a similar role
Excellent communications skills and strong team working ability
Demonstrate advanced technical skills in using MS Word, MS Excel, MS PowerPoint and related programs
Experience of assisting on BD matters and on the preparation of pitch and other marketing documents
Ability to remain discreet working with confidential matters
Ability to manage multiple tasks simultaneously, solve problems, manage and meet the deadlines and maintain a high quality of work
Experience with diary and travel management
Possess flexibility and adaptability to manage changing work requirements and varying volumes of work