Clerical Officer - St. Andrews, United Kingdom - Fife Council

Fife Council

Verified Company

St. Andrews, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Proposed Interview Date:
Week Commencing Monday 15 January 2024

Closing Date:
Sunday 7 January 2024

Contract Type:
Permanent

Salary:
FC4 £23,633.23 to £25,829.49 (pro-rata)**
Working Pattern: 36 hours per week, 39 weeks per year

Location:
Madras College, St Andrews

Purpose and Values of Education & Children's Services Directorate

The Education & Children's Services Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community.

Our approach to improvement is rooted in our core values:

Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate.

We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.

Supporting Statement
-
Ways in which you have demonstrated that you can work effectively as part of a team.
- (Consider the following: how you have built positive relationships build on trust and respect; how you communicate with others; how you use your initiative to meet targets and achieve goals) _
-
Ways in which you have worked with others to meet all learners needs?
- (Consider the following: how you have shared information, followed plans, supported learners, worked with others?) _
-
Ways in which you have built and sustained positive relationships that have led to positive outcomes for learners
- (Consider the following: how have you have demonstrated care and commitment when actively engaging with learners about their wellbeing; how have you established positive and purposeful relationships within your school community; how have you worked collaboratively with others to improve outcomes for learners?) _

Job Details

We are looking for a highly skilled and committed Clerical Officer to provide a comprehensive and confidential administrative support service within a secondary high school, utilising the Management Information Systems and other Education specific IT systems, ensuring accurate IT data capture to meet the requirements of school, corporate and government agencies.
As a Clerical Officer, you will work under the direction and supervision of the Admin Assistant/Admin Coordinator or Business Manager.

As a Clerical Officer (based in our Learning Resource Centre (LRC)) you will be required to;

Be responsible for all pupil attendance including updating the Management Information system and communication with parents.
Maintain and analyse the schools Management Information System, including the production of registers and maintenance of pupil records e.g. admissions, leavers, new enrolments, pupil attendance, staff records and sickness absence details.
Provide/oversee an effective and customer focused enquiry/reception service for all visitors, teachers, pupils, staff and parents as required.
Capture and communicate information accurately.
Enrolling pupils onto Scottish Qualification Authority (SQA), updating and maintaining pupil information to ensure exam entry, planning and timetabling.
Issuing regular SQA reports to Principal Teachers, and parents throughout the academic year to ensure accurate data and reporting.
Timeous completion of various corporate and external returns i.e. SQA reporting, inventories and school survey outcomes.
Maintain financial systems including ordering, receipting, resolving queries, running reports, journals etc. and general financial housekeeping at the end of each financial period.
Ensure timeous checking and reconciliation of pay data with financial information systems, taking effective corrective action.
Resolve all queries, and produce relevant reports, including expenditure reports for audit purposes
Manage/schedule school specific calendars when required.
Maintain the Parents Evening System including liaising with Principal Teachers to set parameters for timings and producing a school plan for the event if required.
Manage and maintain an automated LRC system, e.g. issue and return of books, journals and periodicals using the online LRC system, logging new books, repair and/or disposal of damaged/unused books.
Provide resource and research assistance for classes in conjunction with class teachers; encourage appropriate use of the LRC and its resources by individuals and small groups engaged in private study.
Ensuring the LRC functions efficiently, is tidy, with stock in good physical repair and attractively presented.
Ensure that an up to date knowledge and skills base is maintained in order to use a wide variety of internal and external IT systems ensuring a consistently high standard of accuracy.