Admin Assistant - Leeds, United Kingdom - Perfect Hire Ltd

Perfect Hire Ltd
Perfect Hire Ltd
Verified Company
Leeds, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Title:
Administrative Assistant (Part-Time)

Salary:
£20,000 - £25,000 FTE (pro rata based on part-time hours)


Location:
Leeds


About Us:
We are seeking a dynamic and organised Administrative Assistant to join our clients team.

This role will involve general administrative tasks with some finance-related responsibilities, such as raising purchase orders and assisting with basic bookkeeping.


Key Responsibilities:


  • Provide comprehensive administrative support to ensure the smooth operation of the office.
  • Act as a Personal Assistant to management, attending meetings, taking minutes, and organizing international travel arrangements.
  • Assist in scheduling appointments, meetings, and events, ensuring efficient coordination.
  • Maintain both electronic and physical filing systems, ensuring easy access to documents.
  • Manage incoming and outgoing correspondence, including mail and deliveries.
  • Prepare and edit documents, reports, and presentations as required.
  • Assist in the preparation of expense reports and budgets.
  • Perform data entry and update records to support the Finance team, including organizing invoices.
  • Answer and direct phone calls professionally and courteously.
  • Coordinate administrative activities with internal teams and external partners.
  • Manage office administrative service suppliers and contracts, ensuring effective communication.
  • Order office supplies, coordinate maintenance services, and maintain a wellorganized office environment.
  • Process procurement/purchase orders as requested by procurement or technical teams.
  • Handle requests and queries from managers and executive team members promptly and professionally.
  • Assist in processing sales and purchase orders.
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