Accounts Payable Finance Assistant - Kingston upon Hull, United Kingdom - Juice Personnel

Juice Personnel
Juice Personnel
Verified Company
Kingston upon Hull, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Accounts Payable Finance Assistant- Key role information

  • Date added:
  • Hours: Monday to Friday 9am 5pm (On Site only), full time, (flexibility around times or potential part time but must work a Friday)
  • Wage: £10.42 and £11.75 p/h DOE
  • Sector: Commercial
  • Location: Hull

An exciting opportunity
:


Accounts Payable Finance Assistant:

An exciting temporary opportunity has arisen for the role of Accounts Payable Finance Assistant.


The role is responsible for the entry of all data in respect of Accounts Payable in relation to the specific part of the ledger allocated.

The role will act as the first point of contact with suppliers to ensure that the supply chain is maintained through efficient processing and authorization.


The role will be responsible for reconciliation of supplier statements and following up reconciling items to ensure that the ledgers are up to date and accurate.


Maintain supplier accounts within Oracle, responsible for distribution of AP invoices to budget holders and ensuring SoD is adhered to.


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The Role:


  • Communicate and establish relationships with people both internal and external to City Healthcare Partnership CIC in relation to the role
  • Deal with enquiries from suppliers regarding payments and review statements of outstanding invoices
  • Liaison with all the Finance Team for work allocation and ad hoc queries
  • Some experience of working in a Finance Department or Admin team
  • Willingness to learn inhouse financial procedures and relevant Financial Legislation
  • Willingness to learn financial systems and ledgers, coding structures and reporting systems
  • Analyses and interprets basic financial payments and receipts
  • Investigates basic financial queries e.g. invoices identifies and resolves errors / discrepancies resulting in financial calculations
  • Seeks advice when making judgements involving facts / situations of which some require analysis
  • Know what information is required and how to get hold of it e.g. using financial ledgers to obtain payment details and also use the financial codebook to obtain correct financial coding information
  • Agree with Line Manager the setting of own work goals on a daily and weekly basis, prioritising and managing own workload to deliver to time and quality requirements, e.g. by using prioritising lists and electronic calendars/diaries to arrange time effectively
  • Resolve conflicting demands on own time effectively by communicating with colleagues and line managers to discuss deadlines and priorities of tasks
  • Put processes in place to monitor and control the accurate completion of own activities
  • Inputting to meet City Healthcare Partnership CIC deadlines
  • Maintain records e.g. scanned images and filing to keep the workload organised and information easily accessible
  • Manipulation and inputting of data into computer databases and spreadsheets where speed and accuracy are necessary
  • Take daily banking to the bank if required
  • Contact with patients / clients is incidental
  • Follow guidelines / procedures set by others
  • Follows Health & Safety Policy and ensures own workspace is kept safe and tidy
  • Adheres to the Data Protection Act and ensures Confidentiality is kept
  • Participate in providing comments and/or ideas on new procedures and policies, to the Finance and Performance Directorate
  • Adhoc handling of cheques and returned cheques, records this information informing the cashier
  • Scanning images, photocopying, filing
  • Care and responsibility taken for own work area including physical assets e.g. computer, furniture, files etc
  • Discussion with colleagues and suppliers to advise on basic queries
  • Participate in team meetings and provide contributions
  • Input into the ESR system as necessary
  • Input financial spreadsheets and journals to store data e.g. invoice / debtor / payment request records
  • Assist with yearend processes
  • Undertakes audits as necessary to own workload
  • Contribute to reviews within the Finance and Performance Directorate to enhance systems and procedures
  • Works within set routines, policies and procedures with supervision
  • Responsible for own timetable of daily tasks

About You:


  • Some experience of working in a Finance Department or Admin team
  • Willingness to learn inhouse financial procedures and relevant Financial Legislation
  • Willingness to learn financial systems and ledgers, coding structures and reporting systems
  • Knowledge and experience of using of Microsoft office products, computerised diaries, electronic mail systems and the internet
  • General understanding of the organisational framework of the NHS
  • Willingness to learn to advise staff and managers in respect of effective invoice management
  • Willingness to learn to advise staff and managers in respect of the interpretation of financial procedures
  • Ongoing personal development as required by the organisation

Benefits:


  • Free parking
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