Administration Assistant - Aberdeen, United Kingdom - Aberdeen Renewables Energy Group

Description

About us
Aberdeen Renewables Energy Group is a small business in Aberdeen.

We are professional, innovative, rewarding, and our goal is to
AREG is the original energy transition organisation, working on behalf of members to empower the energy supply chain and champion its expertise.

We want the north east of Scotland to be a world
- leading centre of excellence for the production and use of renewable energy.


Administration Assistant Role:


Overview
Through your dedicated efforts, you will directly advance the cause of energy transition while contributing to
AREG's overall triumph.


Key Responsibilities

Administration

• Respond to incoming telephone calls.
• Provide general admin support to colleagues.
• Book meeting venues, refreshments and issue invites to attend.
• Attending meetings to take minutes / participate as required.
• Foster effective communication
• Social media posts
• Represent
  AREG at meetings and events as required.

Membership

• Manage and update the membership information systems / databases.
• Maintain communication with members, respond to member and thirdparty enquiries.
• Where appropriate provide an initial holding response and refer the enquiry to a team member or Director to follow up.
• Report on member activity each month.
• Recruit and onboard new members and affiliates
• Assist with administration of
  AREG events, networks and forums organized either by
  AREG or third parties e.g., Big Partnership.
• Followup membership cancellations
• Review existing procedures and implement agreed amendments or new procedures.

Funding

• Raise purchase orders as required.
• Check invoices against purchase orders.
• Pass approved invoices and supporting documentation to accounts company (AAB) for processing and payment.
• Research funding opportunities
• Such other tasks as the Board may delegate to the BDM from time to time.

Reporting

• Submit written reports, as required.
• Biweekly Work in Progress document to be provided to manager/chair of board.
• Represent
  AREG at meetings as required.
• Provide
  AREG presentation to stakeholders as required.

Qualifications and Skills:

• Proven record of accomplishment of accomplishment.
• Initiativetaking in achieving tasks and objectives and results driven.
• Ability to collaborate with colleagues, diverse stakeholders, and teams.
• Confident communicator, organized, efficient and personable.
• Good organizer
• Competent using social media.
• Working knowledge of Microsoft 36
• Confident at working on their own or as part of a team.
• Knowledge of renewable energy preferred

Line Manager :
AREG Operations Manager


Location:
Aberdeen hybrid working considered

Job Type:
Part-time


Pay:
£11,121.00-£11,795.00 per year

Expected hours: 17.5 per week


Benefits:

• Company events
• Company pension
• Onsite parking
• Work from home

Schedule:

• Monday to Friday

Work Location:
In person

Application deadline: 19/04/2024


Reference ID:

AREG
Expected start date: 06/05/2024