Studio Assistant - London, United Kingdom - Speirs Major

Description

The role of the Studio Assistant + Junior PA at Speirs Major is central to the success of the Practice.

You will work with the Partners, Practice Manager and Designers on a day to day basis to assist with the general running of the Practice.

• Meeting and greeting visitors and taking telephone messages.
• Managing general studio appearance / tidiness.
• Ordering office supplies.
• Managing incoming and outgoing post / couriers.
• First Aider for the London Studio.
• Fire Warden for the London Studio.
• Organising travel for designers.
• Assisting with the liaising with Landlord and Managing Agents.
• Assisting with the management of Third Party system maintenance (telecoms, IT, etc.)
• Assisting with the management of security, including alarms.
• Assisting with the management of safety, including accident books.
• Assisting with the management of premises cleaning by third party.
• Assisting with the management of suppliers and utilities.
• Assisting with the management of contacts on Rapport.

• Managing Senior Partner diaries.
• Managing Senior Partner task lists.
• Managing Senior Partner timesheets.
• Handling correspondence.
• Taking telephone messages.
• Organising Senior Partner travel and accommodation.
• Managing Senior Partner itineraries.
• Managing Senior Partner cash and credit card expenses.
• Carrying out general support and administrative tasks.

• Assist with monitoring of Health and Safety Plan, including Fire Risk and Accidents.
• Organisation of office and interoffice social events.

• Monitoring new project enquiries.
• Assisting with the preparation of tender documentation for potential projects.
• Assisting, registering and issuing of fee proposals.
• Maintaining general database of projects.
• Maintaining and revising existing hard copy and digital filing systems.
• Managing archive and retrieval.
• Assisting Partners / Design Team leaders with project administration.

• Monitoring requests for promotional literature.
• Assisting with the management of the website.
• Assisting with the organisation of marketing functions, parties etc.

The above list is not exhaustive but provides a comprehensive overview of the range of activities likely to be undertaken.

• London: reliably commute or plan to relocate before starting work (required)

• GCSE or equivalent (preferred)