Executive Administrative Assistant - High Wycombe, United Kingdom - Cepheid

Cepheid

Verified Company

High Wycombe, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

***: This position reports directly to the VP Sales / Interim General Manager EU, works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and the ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of the Operating Company and Corporate policies and procedures.

ESSENTIAL JOB RESPONSIBILITIES:

Provides wide range of complex office administration and support to company GM and EU Leadership Team.
Serves as principal administrative contact and liaison with the senior leaders.
Develops, implements, and administers office systems and procedures.
Establishes, interprets, and communicates office procedures and policies
Monitors and prepares budgets and spreadsheets. Tracks expenditures, provides reports, and reconciles accounts using budgeting tools.
Prepares financial reports using internal systems. Serves as an approver for financial transactions
Reviews, assesses, routes, answers and monitors follow up action steps on correspondence.
Drafts and sends internal communications on behalf of the GM and leadership team.
Serves as principal contact and source of information for customers, leadership team and associates.
Manages complex calendars, meetings and travel, including both domestic and international arrangements.
Coordinates events, including the annual Sales Kick Off Meeting, periodic leadership outings and companywide engagement activities.
Purchases and maintains inventory of supplies for office.
Performs internet research work and summarizes findings in support of presentations and events.
Creates and maintains filing system(s).

TRAINING RESPONSIBILITIES:
(REQUIRED)

Complete all assigned and required training satisfactorily and on time
Ensure your associates attend and complete all required trainings satisfactorily and on time.

MINIMUM REQUIREMENTS:

Education or Experience (in years):

Bachelor Degree preferred, or an equivalent of education plus experience in an office environment.
Five plus years related experience with proven office administration and customer service skills
Solid working knowledge of office processes and business policy development
Experience with various computer software and electronic communications tools.
Proven interpersonal skills and experience providing complex administrative support in a highprofile environment with tact and diplomacy.
Budget management experience and the ability to work under tight deadlines
Ability to work across teams maintaining a variety of projects and constituencies.

Knowledge and skills:

Excellent communication skills, both written and verbal
Ability to gain followership and drive results
Excellent facilitation and presentation creation skills.
Positive attitude and ability to work closely with entire leadership team to drive engagement throughout the organization.
Excellent project management skills and the ability to maintain multiple projects and responsibilities on time.
Ability to navigate and influence in a matrix organization
Action oriented individual who is highly proactive at solving problems and obtaining results.
Passion around continuous improvement, measuring results and problem solving.
Team player who can work well across a global organization.
Willingness to learn the complexities of working in a Diagnostic industry where compliance to regulation is a must.

Other:

Travel minimum 20% regional and some international travel is required.
Must be fluent in English another regional language is a plus.

The statements in this description represent typical elements, criteria and general work performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills for this job.

When you join us, you'll also be joining Danaher's global organization, where 80,000 people wake up every day determined to help our customers win.

As an associate, you'll try new things, work hard, and advance your skills with guidance from dedicated leaders, all with the support of powerful
Danaher Business System tools and the stability of a tested organization.

At Danaher, we value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve.

Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.

If you've ever wondered what's within you, there's no better time to find out.