Operations Administrator - London, United Kingdom - Xapien

Xapien
Xapien
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Company Description

At Xapien we are re-imagining how humans extract knowledge from the internet.


Every business, charity, and institution in the world, in every sector, needs to know who they are doing business with.

Xapien helps them answer that question - quickly and accurately. Using machine learning and deep natural language processing, we are re-imagining how machines learn and reason about knowledge.

There's never been a more exciting time to join Xapien.

We are a growing team of 25 people, doubling to 50 this year, and we are excited to hire an Operations Administrator to work alongside our COO.


Job Description:

We are looking for an energetic and well-organised individual to join our small, but fast growing company. You will report directly to our COO and support the smooth running of the business.

From onboarding new hires, to scheduling company events, and managing our central London office space, you'll be at the centre of it all and be a support network across functions.


This opportunity is ideal for someone who is excited to work at a deep-tech, AI startup and has determined career ambitions to be a future COO or Chief of Staff.


  • Processes: managing various platforms and how they are used between teams.
  • Onboarding: Sourcing and organising equipment and desk space for new starters and ensuring they have a seamless and exciting onboarding experience.
  • Office management: We have a wonderful private space based in WeWork in Moorgate. You will take ownership of the office to ensure it continues to be a suitable and enjoyable space for our teams.
  • Supporting team cohesion by arranging internal and external events as well as celebrations.
  • Tracking & reviewing basic financial information.
  • Undertaking any other admin support such as arranging interviews, sending out contracts.

Qualifications:


We'd love to hear from you if you are...

  • Highly organised and constantly thriving to learn more.
  • A clear and succinct communicator with meticulous attention to detail.
  • Someone who prioritises effectively, asks proactive questions, and is comfortable pushing back when needed.
  • Confident with tools such as Slack, Zoom, Notion, Word, Excel, and PowerPoint, and are keen to learn new tools.
  • A helpful, approachable, and adaptable individual who loves to make people's working lives easier.
  • Are excited to be based onsite in our wonderful Moorgate office.
Additional Information


More about us:

Everyone at Xapien is working together to build something transformational. It's hard, challenging and exciting work for which we all share in the rewards that come from success.

We strive to pay great salaries for great people but most importantly, everyone in Xapien owns shares in the business we are building together.

For this role, we're looking at a range between
£30,000 to £40,000.
We also provide, what we hope is a generous and rewarding working environment, including:

  • You will own a meaningful part of the business through our employee shares & equity programme
  • Private health insurance to keep you in tiptop condition
  • Life Insurance let's hope nobody ever needs this
  • Unlimited holidays yes, it's really uncapped
  • Everyone is learning, developing and challenging themselves so we have a £1k professional development fund per year
  • Most importantly of all, we will work with you, to help you to realise your fullest potential.

On the day to day stuff:

  • All the tools and software you need to be effective and make your working life easier
  • Regular team lunches and drinks
  • Flexible working hours meaning you can plan your workday around your own schedule
  • Fun and inclusive monthly social events, from poker nights to axe throwing and minigolf
  • We want you to be your best self we will be standing beside you on mental and physical wellbeing
More jobs from Xapien
See all jobs of Xapien