Facilities Administrator - London, United Kingdom - King's College Hospital NHS Foundation Trust

King's College Hospital NHS Foundation Trust

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking to recruit for the post of Facilities Administrative & Accommodation Co-ordinator. The post holder will be part of the accommodation.

They are responsible for supporting the team with the day to day operations, monitoring and reporting of maintenance, linen and cleaning in all the properties.

The post holder is responsible for co-ordinating the process of checking in and out residents in the accommodation properties on various locations, ensuring all rooms are ready to be occupied.

The post holder also provides administrative assistance to the Facilities Department as and when required.

Daily inspections of all rooms, making sure all faults are reported to the respective service providers.
Supervision and coordination of cleaning staff to ensure all rooms and other areas are kept clean and tidy in accordance to the agreed standards.
Coordinate the check in and out of International Nurses and other residents as and when required.
Control stocks of linen and other consumables to ensure adequate levels are maintained.
Post holder will be expected to be able to drive to various locations across South East.
Assist when required with the cover for the security reception/helpdesk.
Provide general administration support to other areas within CEF, when required.
Responsible for working with external suppliers for ensuring deliveries are kept in schedule and tracked if necessary.
Work on their own initiative.
Must have an eye for detail.
All other duties as assigned.

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London.

The Trust provides a full range of local and specialist services across its five sites.

The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do.

By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan.

In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus.

Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible

Job Summary
The post holder will be part of the accommodation. They are responsible for supporting the
team with the day to day operations, monitoring and reporting of maintenance, linen and
cleaning in all the properties.
The post holder is responsible for co-ordinating the process of checking in and out residents in
the accommodation properties on various locations, ensuring all rooms are ready to be
occupied.
The post holder also provides administrative assistance to the Facilities Department as and
when required.
Main Duties & Responsibilities

Daily inspections of all rooms, making sure all faults are reported to the respective

service providers.

Supervision and coordination of cleaning staff to ensure all rooms and other areas are

kept clean and tidy in accordance to the agreed standards.

Coordinate the check in and out of International Nurses and other residents as and

when required.

Control stocks of linen and other consumables to ensure adequate levels are

maintained.

Post holder will be expected to be able to drive to various locations across South East.
Assist when required with the cover for the security reception/helpdesk.
Provide general administration support to other areas within CEF, when required.
Responsible for working with external suppliers for ensuring deliveries are kept in schedule and tracked if necessary.
Work on their own initiative.
Must have an eye for detail.
All other duties as assigned.

Financial Management

To always comply with the Trust's Standing Financial Instructions (SFI's).
To set up and manage all the required financial processes for the services under their responsibility, including invoicing, variations and any other system as required.
To actively participate and contribute to the Trust's Cost Improvement Programme on an ongoing basis.

General

The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with thi