Branston Operations Records Officer - Burton-On-Trent, United Kingdom - Ministry of Justice

Ministry of Justice

Verified Company

Burton-On-Trent, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

Branston Operations Records Officer

£22,940

Burton-upon-Trent:

Branston Operations Records Officer

Job description:

What we do

We work to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public.

We are also responsible for the following parts of the justice system:

- courts
- prisons
- probation services
- attendance centres

We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime.

We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.

Job Profile

Job Title / Group
Records Officer, Branston Records Management Service

Reports To
Records Manager (EO)

Location & Terms of appointment
This is a permanent post based at Branston Registry, Burton-Upon-Trent.

Salary and Grade
This post is Band E/AO.

Role Purpose

We are looking for a motivated individual who must be able to learn quickly and adapt to changing priorities in a demand led environment.

A proactive approach and a willingness to support the wider team is of particular importance.

Once fully trained, you will work independently with mínimal supervision following guidance and internal policies and will be responsible for making your own decisions.

Your work must be carried out securely, confidentially and accurately at all times.

Main Activities / Responsibilities
The job holder will be required to undertake the following duties and responsibilities:

Administrative Officer - Records Officer

To process and answer telephone/written requests and enquiries in accordance with agreed office standards and service level agreements.
To request/ obtain records/files from third party storage and maintain an accurate computer record of movements.
To update and maintain all necessary Excel spreadsheets in connection with the request and review work.
Undertake various administrative tasks to support the effective organization of the work held in Registry.
To review records in line with relevant Records Retention and Disposition Schedules.
To review records for permanent preservation and transfer to The National Archive (TNA) in compliance with TNA guidelines and Operational Selection Policies and by using appropriate research tools and provide detailed reasoning to TNA for the decision reached on the required disposal action.
To assist with any adhoc general office duties as required, with regular manual handling requirements.

Person Specification

Essential skills

Ability to organize and prioritize workload to maximise your own productivity
Demonstrate ability to work effectively within a team
Ability to deal with large amounts of information
Ability to work using I.T
Manual handling

Desirable Skills

Experience in Records Management, however training will be provided.

Salary:

£22,940

Additional Information:

Working Arrangements & Further Information

Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years' service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year.

Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management.

There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.

Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

Should you feel that the recruit