Admin and Finance Officer - Colchester, United Kingdom - Home-Start Colchester Jaywick Clacton

Description

Job Description - Admin and Finance Officer for Home-Start CJC.

Job Title:
Administrator and Finance Officer.


Employer:
Home-Start Colchester Jaywick and Clacton

Based:
Colchester (Highwoods) or Old Health


Hours of work:
hours negotiable


Salary:
(
Pro rata) negotiable

Responsible to:
The Home-Start Scheme Manager.


MAIN PURPOSE AND SCOPE OF THE JOB
Home-Start is a local Children and Family Support Charity.

We are looking to recruit an Admin and Finance officer to provide a professional and friendly bookkeeping/ administration service for the Home-Start charity.

You will also be the face in the office representing the charity and welcoming families.

To provide both finance and administration support to the Home-Start Colchester Jaywick and Clacton scheme. Along with being a main link for volunteer recruitment and referrals into the scheme.

Working closely with the scheme manager supporting budgets and cash flows as well and helping to promote and showcase the charities work.

You will also help plan and arrange volunteer social events.

• Empathy with the needs of families
• Strong organisational skills;
• Book keeping experience;
• Being computer literate;
• The ability to plan your own work, work on your own initiative and meet deadlines;
• The ability to manage pressure and conflicting demands and prioritise tasks and workload;
• Good oral and written communication skills;
• Tact, discretion, and respect for confidentiality.
• A pleasant, confident telephone manner.
• Teamwork.
• Reliability and honesty.
• Empathy to the mission of the organisation.
• PA to scheme Manager

Finance

• To provide an effective, robust, and professional purchase ledger service.
• Ensure that all payments are coded and allocated to project budgets.
• Review accounts, produce regular reconciliations.
• Ensure that all corresponding paperwork is distributed appropriately, and all records are maintained in compliance with statutory legal requirements.
• Manage processes around staff expense claims ensuring that there are suitable receipts for all amounts and that claims are properly authorised.
• Maintain clear audit trails.
• Paying in cheques.
• Invoicing
• Reconciling accounts.
• Liaise with payroll.
• Support project budgets allocating spend to projects.
• Checking petty cash and recording input and outputs.
• Supporting with funding bids to include proof reading and assistance with financial data.

Administration tasks

• To provide administrative support to Home-Start Colchester team and Board of Trustees as appropriate and agreed.
• General office duties including proof checking report writing, database management, photocopying, diary management, filing and mailing etc.
• Ensuring good communication with all scheme stakeholders and ensuring good practice in equality, diversity and fairness.
• Devising and maintaining office data base systems.
• Booking rooms and conference facilities.
• Keeping updates with Home-Start U.K updates to downloading policy updates.
• Provide all recruitment administration support for staff and volunteer recruitment.
• Ensure all Disclosure and Barring record checks are carried out fully and in a timely manner.
• Taking and distributing minutes of team meetings.
• Distributing agendas and reports for future meetings.
• Assisting with hospitality for visitors to the office.
• Assisting the scheme manager to maintain efficient, accurate and confidential records, including statistics collection and collation.
• Supporting events and meetings as required.
• Complying with all Home-Start policies and procedures. ( policy downloads and create drafts for board)
• Comply with Data protection policies.

Employees and volunteers

• Manage the absence recording system.
• Manage the holiday recording system.
• Manage the new joiner process from offer letter through to joining instructions and induction paperwork.
• Promote and manage training for staff and volunteers.
• Support social events for volunteers.

Experience desirable for the role

• Bookkeeping experience
• Working with excel database inputting, inputting data and checking for accuracy.
• Providing administration support.
• Knowledge of Microsoft tools
• Good understanding of how charities operate.

Qualifications/skills:

• Good standard of education Strong Maths and English qualifications.
• Book keeping or administrative qualifications and experience preferred
• Excellent communication skills.
• Fully IT literate.
• Experience of Microsoft office experience including Excel, PowerPoint and Publisher.
• Databases experience.

Other:

• To work in accordance to the Home-Start Quality Assurance standards.
• To take part in Home-Start Colchester's team meetings, events and training as necessary.
• To contribute to the development and implementation of the overall ethos/work/aims of Home-Start Colchester.
• Carry out other associated duties as may arise, develop or be assigned in l