Receptionist/facilities Coordinator - London, United Kingdom - Mark Allen Group

Mark Allen Group

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

RECEPTIONIST/FACILITIES COORDINATOR

Office base:
Herne Hill

Salary:
£25,000

We are looking for a friendly, and organised receptionist to join our team. In this role, you will be responsible for providing excellent customer service to our visitors, staff, and couriers. You will also be responsible for maintaining the reception area and ensuring that the building is clean and safe.

Here are some of the things you will do:

Greet visitors and direct them to the appropriate person or department
Schedule meetings ensuring audio and video conference facilities are in place and all meeting rooms are tidy and welcoming, with facilities required including refreshments, notepads, etc.
Arrange travel
Answer the phone and take messages
Order supplies (including the kitchens and bathrooms)
To manage the car parking facilities in line with the policy in place
Report all accidents and incidents, and maintain the required documentation
Ensure deliveries are made through the goods entrance and the appropriate teams are informed, with any storage in the store area kept in a methodical order.
To ensure that the coffee machines are managed, both in supply and cleaning
Complete and manage health and safety files as required
Report any cleaning requirements and concerns to the cleaning team
Report all maintenance faults and log accordingly
Conduct weekly office health and safety walks and complete required Health and Safety documents and checks as required, encouraging staff to clear areas at regular times.
Laise with the office caretaker and help manage his diary, to ensure his tasks are completed successfully.
Manage the stock of magazines on display in the different areas with the most uptodate publications visible
Assist with organising activities and events where appropriate. Keep the building clean and safe

To be successful in this role, you will need:

Excellent customer service skills both face-to-face and on the phone
Strong communication skills and time management
Proficient in Microsoft Office Suite
Excellent administration and facilities skills
Basic knowledge of health and safety
Attention to detail
A positive attitude and willingness to go the extra mile

If you are a friendly, organized, and detail-oriented person who is looking for a challenging and rewarding career, we encourage you to apply
We positively celebrate
Diversity & Inclusion in the Mark Allen Group. We hire great people from a wide variety of backgrounds because it makes our company stronger.

If you feel you don't meet every single requirement? Keep reading.

Mark Allen Group consists of seven divisions: MA Healthcare, MA Business, MA Agriculture, MA Education, MA Exhibitions, MA Music Leisure & Travel, and MA Dentistry Media. Content is key to everything that we do, be it across print, digital, or events.

We're not interested in fitting into what a media company is supposed to look like. We are not wallflowers. Our ever-expanding business has rapidly grown from its humble beginnings and we're only just getting started.