HR Coordinator - Taunton, United Kingdom - Taunton School

Taunton School

Verified Company

Taunton, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB DESCRIPTION AND PERSON SPECIFICATION

Job Title
HR Coordinator (Maternity Cover)

Responsible to
Head of HR

Responsible for
N/A

Contract & Salary
1-year Maternity cover: Full-time,
All Year Round: 37.5 hours per week, Monday to Friday.

£27,000 salary P/A.

Purpose of the Role
To provide a proactive, effective and efficient HR support service to the whole School.

Working in a busy team supporting all aspects of the HR Department's operations and general functions, through the HR life cycle.

Key Duties and Responsibilities

General

Assist with day to day recruitment, as required
Audit new starter files, ensuring full compliance prior to start date
Oversee Induction
Assist with HR projects, including the pending systems project
Organise Pension consultations for teaching staff, as required
Compile Contract variations, including the drafting of letters and new terms & conditions
Assist with salary letters e.g. NMW/NLW and the annual pay review
Execute the Variations and Leaver processes
Undertake Exit interviews, as required
Maintain the HR database ensuring data integrity; to include but not limited to: variations, leavers, training, absence etc.
Maintain HR filing systems
Maintain the HR trackers
Liaise with Payroll, as required
Deal with daytoday HR queries
Check and respond to queries in the mailboxes
Oversee the update of the staff handbook and/or pages on the HR Hub (Firefly)
Assist with recruitment strategies and metrics
Assist with turnover and retention strategies and metrics
Assist managers with sickness absence management, including the recording of absence, liaison with Payroll, and OH referral
Assist managers with family friendly queries e.g. Maternity and Paternity
Contribute to HR process improvement
Provide reports to the Head of HR and HR & Project Advisor as required
Engage in appropriate continuous professional development and keep abreast of legislative changes and developments in HR and Employment
Attend and contribute to Team meetings

Training

Coordinate the Schoolwide mandatory training and internal compliance training, ensuring that appropriate action is taken with regards to staff
Source and book training and development courses, and carry out associated administration, as required
Ensure up to date training data is available
Ensure training data is input into the HR database, and certificates/qualifications saved to file

Performance Management

Track the probationary period milestone meetings for new staff, within your area, sending reminders to managers and tracking responses
Confirm probationary outcomes to staff within your area, and update staff records on PASS
Offer support and advice to managers in instances of probationary periods being extended or curtailed, in conjunction with the Head of HR or HR & Project Advisor
Offer support and advice to managers regarding appraisals, including the tracking of appraisals for your area
Provide management information to the Head of HR on probationary reviews and appraisals for your area

Employee Relations

Answer queries on first line employee relations including sickness absence, conduct, grievance and capability with support from the Head of HR or HR & Project Advisor
Provide advice and guidance to staff on HR policies and procedures
Ensure managers are prepared for any formal investigation process, in conjunction with the Head of HR and/or the HR & Project Advisor
Ensure accurate records and notes are maintained, and appropriate followup correspondence is sent to the staff member as requested

General Responsibilities

Work effectively as a member of the HR team, communicating information efficiently and effectively to team members as required
Comply with GDPR guidelines
Develop and maintain constructive working relationships with key stakeholders
Accept ownership for timely completion of tasks, within deadlines
Promote and share a good working environment; one of mutual respect and trust
The duties and responsibilities shown above are not intended to be exhaustive. It is anticipated that these duties and responsibilities may change from time to time._

Person Specification

QUALIFICATIONS

Level 3 qualifications, including GCSE and English, or above at GCSE
CIPD Level 3 or similar desirable

EXPERIENCE

Demonstrable experience of working in a HR function, in a large, fast paced organisation
Solid experience of transactional HR processes
Good working knowledge and understanding of HR administration practices
Good working knowledge and awareness of the importance of confidentiality and data protection
Experience of working with HR, Recruitment and Training databases and providers
Experience of providing low level ER advice to managers, and responding to day to day staff queries
Experience of working in a school
Experience of assisting with the implementation of new