Contract Administrator and Finance Support - Rotherham, United Kingdom - G4S

G4S
G4S
Verified Company
Rotherham, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

beBee Recruiter
Description

Location:
South Yorkshire, Rotherham


Salary:
£20,000 - £22,000

Posted: 16 Feb 2023

Closes: 16 Mar 2023


Job Type:
Full Time and Permanent

Business Unit:
UK Facilities Management

Region / Division:
UK & Ireland

Reference: 13298


Role Responsibility:


CONTRACT ADMINISTRATOR AND FINANCE SUPPORT

Customer Contact Centre, Wath-upon-dearne, Rotherham S63 7ER

£20,000 - £22,000 per annum

40hrs, Full Time, Permanent

Excellent company benefits including Pension Scheme

About Us


G4S and Allied Universal came together in 2021 to create a global business which is now the world's leading integrated security and facility services company.

We offer our employees an immense range of exciting and rewarding long term career opportunities.

We deliver through teamwork and always act with integrity. Our caring culture puts people and safety first.

With clients from the public and private sectors including schools and government sites, we assist a wide range of organisations and offer bespoke solutions.

Our G4S Customer Contact Centre in Wath Upon Dearne provides advice and support to the public on behalf of our clients.


If you believe in our values as much as we do and would like a job that makes a difference, then this is an exciting opportunity.


About the Role


We are looking for a Contract Administration and Finance Support Associate to the Operations Director and the Contract, Client and Commercial team in our Customer Contact Centre in Wath-upon-Deane, Rotherham.

Reporting to the Client Director, you will support the delivery of contract governance requirements as per the customer Call-Off Schedule 15.


As a Contract Administrator and Finance Support you will ensure the maintenance of the Contract shared folders and documents as they pertain to contract implementation and ongoing management - in line with contract playbook architecture and audited requirements.

Raising, validating, and processing purchase orders and sales invoices for the timely payment of suppliers.

You will also be expected to prepare an accurate monthly invoice for the Phase 2 delivered services for the client in line with the SOP for Phase 2.


Some of the Key Responsibilities of this role will include:

People

  • Embraces and models G4S values and behaviours.
  • Contract Administration and Governance.
  • Creates, Owns, Manages, and administers the ongoing maintenance of ALL CCC contract documentation in line with the G4S contract playbook architecture.
  • Owns access and sharing rights to the commercially sensitive information contained within the above. Deals with requests for access and Finance audit requests.
  • Owns the access to the DWP commercial Jaggar and Bravo portals receiving, sharing and sending incoming and outgoing requests and actions.
  • Oversees and coordinates the timely delivery of contract events and obligations for example, Contact Variations, Contract Obligations. Maintains auditable contract records to support this.
  • Supports the Client Director and their team in the production of management information and presentations in advance of scheduled customer governance meetings.
  • Coordinates logistics and readiness for onsite customer visits.
  • Maintains contract files and records for all 3rd party suppliers the CCC use in the delivery of service.

Finance Support

  • Raises, validates, and processes purchase orders and sales invoices for the timely payment of suppliers with detailed descriptors to enable senior management approval. Redirects non CCC invoices and payment requests.
  • Ensures nonPO invoices are validated for accuracy before raising for approval
  • Telephony, Rent and utilities etc. Costs outside of BAU 'norms' to be alerted to the Client Director and Management Accountant.
  • Monitors the supply, issue, and usage of CCC Mobile Phones ensuring appropriate use, disconnection and redeployment of SIMS and hardware to reduce costs. Manages new mobile Phone requests.
  • Responsible for preparing an accurate monthly invoice for the Phase 2 delivered services for the client in line with the SOP for Phase
  • Key Liaison point with FSSCC resolving issues and redirecting misappropriated invoices without leadership intervention.
  • Consults with Procurement to undertake due diligence in the onboarding of new suppliers, financial set up or ad hoc payments.

General

  • Support the Operations Director as needed.
  • Support with business administration duties across the business unit as required covers for other business administration support colleagues as required

Corporate Responsibility

  • Ensure compliance with applicable environmental, health, safety, and other regulatory rules and regulations.
  • Ensure all Health & Safety training and actions are undertaken as applicable to your area of responsibility.
  • Ensure all G4S policies and standards are always observed, and that mandatory training is up to date.
  • Liaise and work collaboratively with key stakeholder
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