Company Secretarial Assistant - London, United Kingdom - Royal Mail Group
Description
Job reference number
305497
Company Secretarial Assistant - London - Hybrid Working
Competitive salary
Annual bonus potential
Generous annual leave offering of 25 days, plus bank holidays, increasing with years of service
Company pension scheme with highly competitive contribution rates
Full time
Permanent
Royal Mail Farringdon, EC1A 1AA
International Distributions Services plc is looking to add a Company Secretarial Assistant to The Company Secretariat Team.
This is a unique opportunity to support the transformation of the International Distributions Services plc Group, including Royal Mail and GLS.
The team's responsibilities include supporting the International Distributions Services plc Board and its committees and ensuring compliance with relevant corporate governance requirements.
As a Company Secretarial Assistant you will play key role in supporting the Company Secretariat department, ensuring effective relationships are built and maintained, supporting on the annual report process and AGM and the preparation of papers for some plc Board committee meetings.
About the role
In this role you will supporting:
- The Assistant Company Secretaries with the production of the Annual Report and Accounts from a Company Secretarial perspective.
- The team with compliance with regulations and guidance when drafting the relevant sections of the Annual Report and Accounts.
- The Deputy Company Secretary with maintenance of the budget.
- The Deputy Company Secretary or Assistant Company Secretaries with the preparation and coordination of meeting papers for the plc Board and its committees.
- The Assistant Company Secretaries with the Annual General Meeting and ensuring that it is on budget.
- The Deputy Company Secretary with the Committee evaluation process.
- The Deputy Company Secretary with monitoring the voting and responding to the proxy voting agencies
You will also assist with the:
- Drafting the Notice of Meeting, proxy card and Chairman's script and all other associated documents.
- Mailing for the AGM (including the Annual Report and Accounts).
- Annual General Meeting including preparation leading up to the meeting and on the day of the meeting working with the team to ensure a smooth process.
- Relationship with our Board paper portal provider.
- Relationship with our share registrar.
- UKLA compliance, including preparation and submission of Stock Exchange Announcements.
- Provision of secretarial services to all UK companies within the group and nonUK companies.
- Oversight of the company secretarial inbox and correspondence
- Provision of company secretarial advice to the Head Office functions (including legal, reward, tax, treasury and finance).
About you
As this role supports many stakeholders you need to be able to demonstrate the ability to offer advice on a range of complex issues utilising your in-depth technical knowledge skills.
Ideally you will also:
- Be CGI/ICSA qualified or studying towards qualification, with experience of working in a plc Secretariat team preferred but not essential.
- Be educated to degree level or equivalent.
- Be able to demonstrate high level organising skills with a diligent approach to detail.
- Have excellent written and verbal communication skills
- Be able to build effective working relationships and influence relevant stakeholders
Extra Benefits
- Generous
holiday entitlement of 25 days (plus bank holidays), increasing with years completed service - Company
pension scheme with competitive contribution rates
RMG Share Schemes - partnership and matching share offer
-
Family friendly support:
- enhanced maternity pay, paternity leave, adoption leave and shared parental leave
-
Discounts and offers:
- there are more than 800 offers to help you save on things like groceries, days out, holidays and your household bills*.
- Supportive and generous company
sick pay: - Access to our
Feeling First Class service, providing both mental and physical wellbeing support
-
Lifestyle benefits
- You can purchase a car, bike, home technology or mobile phone, or choose from a range of health benefits and insurance products. You make regular payments from your salary, and so could save on tax*.
Financial support:
- information and services to help you manage debt and grow your financial knowledge, with debt consolidation & savings plans*-
Your peace of mind with
- Healthcare CashPlan, Dental Cover, Additional Life (life insurance) & Additional Life Partner, Hospital & Death Benefit Plans; Voluntary Critical illness & Voluntary Critical illness Partner
Free & discounted RMG products - free keep safe & redirection, partner discounts
-
Free stamps at Christmas
- Available only to perm employees
Your career in safe hands
At Royal Mail we value our people and we want
More jobs from Royal Mail Group
-
Collections and Network Driver
Basingstoke, United Kingdom - 1 day ago
-
Project Management Officer
London, United Kingdom - 4 weeks ago
-
Mobile Cleaning Operative
Chelmsford, United Kingdom - 4 days ago
-
Cleaning Operative
Glasgow, United Kingdom - 2 weeks ago
-
Senior Performance Business Partner
Bristol, United Kingdom - 2 weeks ago
-
Collections Driver
Bristol, United Kingdom - 3 days ago