Senior Administrator - Barnard Castle, United Kingdom - Mitie

Mitie

Verified Company

Barnard Castle, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Overview:

To oversee the administration activities to the support services and provide support for HR activities on site whilst managing a small team of admininstrators.

Main Duties

Responsible for updating and managing all employees' training files as necessary
Responsible for logging personnel information with the central team
Monitor staff absences and log with the central team
Attend/host interviews and meetings on request
Update and monitor GSK My Learning and Mitie E-Learning for all staff
Manage all HR administration matters and inform the Site Services Manager
Host and take minutes for HR meetings.
Log and request machine call outs for cleaning equipment and raise PO's for repairs
Raise PO's to the Site Services Manager on request
Monitor and maintain Field Glass
Check and close Work orders and transfer work orders to the correct person(s)
Maintain/update and upload documents in Veeva
File paperwork as generated. Archive as required.
Liaise with client / client secretaries in a professional manner
Update training matrix as required and inform management/supervisors of upcoming training needs.
Highlight staff whose training is outstanding to supervisors for immediate training
Organise and host training when required
To assist with and carry out specified paperwork: i.e. return to work interviews, interviews, investigations / disciplinary, inductions and buddy support
Record and update all staff holiday entitlements
Answer telephone calls / take messages as required
Write change controls for the department in the requested timeline
Process payroll during absences of the finance administrators leave
Line Manager for Mitie administrators across site
Assist the Site Services Manager with any reasonable duties

What we are looking for:

Proven success in a senior administration position is essential
Proven experience of supporting HR activities is essential
Must be highly IT literature in all MS systems (Excel, powerpoint, word and outlook)
Team leading experience
An individual who will embrace Mitie and our clients values
Individual must possess exceptional customer service and communication skills