Administration and Support Officer - Cardiff, United Kingdom - FareShare Cymru

FareShare Cymru

Verified Company

Cardiff, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Administration & Support Officer

Reporting to:
Finance Manager/ CFM Co-ordinator

Salary:
£23,400 - £25,000 pro rata

Terms: 33 days holiday (including bank holidays) pro rata

Hours:
hours

FareShare Cymru
FareShare Cymru is an independent charity and part of the national FareShare U.K. network of surplus food redistribution charities. We fight food poverty by tackling food waste.

We source quality surplus food - from food retailers, manufacturers, and suppliers - engaging volunteers to redistribute to local charities and community groups that provide meals to vulnerable people (individuals who are homeless, unemployed, socially isolated, recovering from addictions).

Our food is a vital lifeline for children and families, people on low incomes, people who have lost their jobs, the homeless, refugees, domestic abuse survivors, the elderly and keyworkers.

This post is a new role in response to the growth of the charity's operations and we anticipate exciting new opportunities for further growth in the future.

Circumstances
Hybrid working with time split between our offices in Cardiff and home. The role may require the post holder to travel throughout Wales and attend events out of hours.

Purpose of Post
To support the work of the Finance Manager, Development Team and FareShare Cymru in general.

Responsibilities

Finance

Supplier invoices checking to purchase order or contract, coding and posting invoices into Xero Accounting software
Staff and volunteer expenses checking claims to policy and processing for payment in Xero Accounting software
Supplier payments preparing weekly payment runs and matching supplier payments in Xero accounting software
Utility bills monthly meter reading and submission and checking invoices received
Bank receipts processing monies received by cheque and BAC's into Xero Accounting software and accurate matching to invoices
Membership cheques collecting cheques received in office twice a week and banking at Post Office/bank
First point of contact for invoicing queries
Managing Finance inbox
Monthly accounts reports updating monthly spreadsheets with actual costs and balancing spreadsheet to Xero report
Month end cutoff follow month end timetable to ensure costs are fully reflected in the correct month
Other adhoc tasks using Excel spreadsheets

Development Team Admin Support

Informing Community Food Members of any issues with the delivery schedule e.g. if the van is running late when the Community Food Members Lead is absent.
Gathering relevant information/updates for CFMs each month e.g. funding opportunities, premises check reminders, cool box requests etc. and creating a monthly update
Ensuring that eligibility and premises checks for members are completed and kept up to date
Ensuring that sixmonth check ins are completed
Ensuring that the invoicing report is kept up to date with any changes
Research and reporting support
Supporting lead officers where necessary

Other

Communicating Cyber Essentials updates to team, updating processes, communicating changes in policies, staff training and keeping this up to date
Ensure that the office supplies are maintained and that we get the best value supplies.
Meeting support and administration
Assisting in organising / at any events
To carry out any other duties which may be necessary in the light of the main purpose of the job
To provide cover when necessary for other members of the FareShare Cymru team

Person Specification

Essential

Good level of English and Maths
Experience of working as part of a team supporting and delivering projects and work plans to agreed time, cost and quality indicators
Excellent interpersonal & communication skills, clear ability to adapt approach to a diverse range of audiences
Willing and able to develop new skills and take on challenges
Organised, able to meet targets and deadlines and to work under pressure
High degree of motivation, commitment and the ability to use own initiative
Proactive
Commitment to the ethos of the Third Sector and the work of FareShare Cymru
Reliable, resourceful and responsible
High level of attention to detail and accuracy

Desirable