Personal Assistant, 8 Week Temp Contract - London, United Kingdom - Vanguard

Vanguard

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Provides administrative support to a department, operating under direct supervision.

We have a great opportunity for a detail oriented and highly organised Personal Assistant, who thrives in a fast-paced, dynamic environment.

You will have the opportunity to provide support to five key members of Vanguard's Office of the General Council and their broader department.

8 week temp contract.

What you will do:

Maintain calendars, including: scheduling meetings, tracking attendance, organising and coordinating events, ordering catering, etc.
Prepare correspondence, reports, meeting briefings, presentations, and other written and visual materials.
Liaise with stakeholders across the business, including senior executives.
Coordinate and book travel, including: flights, accommodation, car transfers, etc.
Order and inventory department supplies and monitor expenses
Participate in special projects and perform other duties as assigned.

You will have:

Great communication skills, ability to adapt and learn quickly as well as take ownership of additional projects assigned to you
Ideally exposure to working in a medium to large size department in a corporate setting
Strong IT skills including Outlook, Word, Excel, PowerPoint
The ability to take direction and manage multiple priorities simultaneously (important).
Exceptional written and verbal communication skills.
The ability to problemsolve and take initiative (important).
A positive and collaborative attitude.

Special Factors:

Vanguard is not offering visa sponsorship for this position.
This position is hybrid and would require you to work in the office location Tuesday, Wednesday and Thursday.

About Vanguard:

Vanguard is an investment company unlike any other.

It was founded by Jack Bogle in the US in 1975 on a simple but revolutionary idea:
that an investment company should manage its funds solely in the interests of its clients. Jack helped bring investing to the masses with the index fund. Index funds do not pick individual shares or bonds to beat the market. They supervise the performance of the entire market. Or as Jack put it, "Don't look for the needle in the haystack. Just buy the haystack". We have stood for low-cost, uncomplicated investing ever since.

Over the last 45 years people have come round to our way of thinking and more than 30 million investors worldwide now trust us with their money.

Inclusion Statement
Vanguard's continued dedication to diversity and inclusion is firmly rooted in our culture.

Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: "Do the right thing.

We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve.

We empower our crew to contribute their distinct strengths to achieving Vanguard's core purpose through our values.

When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard's core purpose.

Our core purpose:

To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.

_ INTERNAL CREW, CONTRACTOR & DIRECT APPLICATIONS ONLY_

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection.

We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.