Business Administrator - Poole, United Kingdom - Modulift UK Ltd

Modulift UK Ltd

Verified Company

Poole, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

A varied Business Administration and Business Support role, reporting to and assisting the Business Systems & HR Manager with all day-to-day support functions of a growing business.

Primary responsibilities will include; HR administration, QHSE administration, facilities support, IT/telecoms system support, business purchasing and general office assistance.

The role demands will be challenging and varied, driven by our continually growing and developing company. As a result it requires a 'pro-active team player' and someone really willing to get stuck in.

Personal Requirements:

A minimum of 23 years' experience as a generalist Business Administrator, HR Administrator, H&S Administrator or similar style roles, from within a manufacturing setting.
Naturally an energetic and supportive team player, displaying a passionate "can do" attitude
Strong administration skills, with a high level of accuracy and attention to detail.
The ability to prioritise tasks and a varied workload in order to consistently achieve targets and deadlines.
A tactful and diplomatic individual, demonstrating a high level of accountability and confidentiality.
Good interpersonal skills for dealing with employees, visitors and customers professionally and politely.
This is a role that spans multiple disciplines e.g. HR, H&S, Facilities and general administration and reception duties etc, so you must be willing to embrace all aspects of the role, and learn/develop your skills in any areas which you may not already have working experience.
Proficient in MS Office including Word, PowerPoint, Excel and Outlook.
IT confident and proficient.
Previous HR Training such as CIPD Level 3 or ACAS would be highly advantageous, but is not essential.
Previous H&S Training such as IOSH or ROSPA would be highly advantageous, but is not essential.

Role Description
Assisting the Business Systems & HR Manager with all day-to-day business support and administration functions, which will include:

HR administration and support such as: recording attendance, recording holiday, personnel files, promotions, appraisals, job descriptions, recruitment, referencing, employment contracts, taking holiday requests, training matrixes and processing leavers.
H&S administration and support such as: reviewing risk assessments, safe working procedures, COSHH, company vehicle management, safety induction training, first aid kit inventories, routine H&S inspections, checks and tests.
Facilities administration and support such as: arranging contractors e.g. cleaner, landscapers, plumber and electrician etc, maintaining cleaning and kitchen supplies and stock level management.
Management system support and assisting in addressing internal audit findings and preparing for internal and external audits through document reviews, document maintenance and improvement/updates etc.
General business administration, purchasing and support such as: factory supplies, PPE, furniture and office stationery and stock level management.
Working with our IT Management Provider to complete the hardware setup, profile setup and software install for new users.
Managing office events and niceties such as Christmas, socials, birthday and welcome cards.
Liaising with suppliers, contractors and agencies for various business services.
Answering and dealing with incoming calls politely and professionally.
Greeting visitors to the premises.
Writing up meeting minutes and data reporting, as required by Management.
Administrative support in other Departments during periods of sickness and absence, including learning to process sales orders.
Filing, general administrative assistance and support to ensure the smooth running of the business and upkeep of the premises.
The above list of responsibilities is not exhaustive._

Role Specifics:

Availability:
_We are recruiting for 1 full time Business Administrator._

Competitive Wage:
_£23,000 - £27,000 pro rata and dependent on experience._

Location:
_Holton Heath Trading Park, Poole._

Working Hours:
_Monday to Thursday 08:30 to 17:30. Friday 08:30 to 16:00 (total of 40 hours per week)._

Holiday:
_20 days pro rata plus the Christmas Shutdown period and UK Bank Holidays._

Facilities:
_Free on-site car, motorbike and bicycle parking. On-site shower and changing facilities. Tea and coffee provided to all staff._

DIS Benefit:
_Group life cover provided to all employees._

Socials:
_Monthly Summer BBQ's with a range of food provided to all staff and the usual office parties._

Cost of Living:
_Periodic cost of living salary reviews for all employees._

Well-being: _Independent employee assistance programme (EAP). Eye-care vouchers for relevant staff._

Company Profile
We are an innovative Engineering Design and Manufacturing company, based in Poole.

Established in 2002, we have transformed into a leading global brand and the premium supplier within our heavy lifting specialism.

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