Administration Assistant - Edinburgh, United Kingdom - Teacheroo

Teacheroo
Teacheroo
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Edinburgh, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
Job Introduction

George Watson's College wishes to appoint an Administration Assistant within the Senior School to provide a professional, accurate and timely administration support service to 10 HODs to ensure the smooth operation of a range of learning and operational activities across the relevant academic departments.


APPLICATION PROCESS
Closing date
: 11:59pm on Tuesday 29 August 2023

Interview date
:
Monday 11 September 2023
Main Responsibilities

Administration Support


Working closely with Heads of Departments (HODs) and teaching staff to be instrumental in the smooth operation of activities across departments.

Providing accurate and timely administrative and clerical support to aid teachers with preparation of classwork and assist with the organisation and maintenance of classrooms and staff work bases.

Order resources for Learning and Teaching on behalf of HODs.


Reprographic Support


Liaising with HODs and teachers as to when reprographic work is required, making certain that the work is delivered to them in time for class.


Administration Support for DofE and Student Graduation
Working closely with Outdoor Learning Professionals and staff involved with Graduation of Students.

Ensuring all administration is completed by the due date to enable a smooth hand over of materials to all concerned.


Administration Support for Trips
To make foreign travel and accommodation arrangements for student trips and ensure all student travel documentation is valid.


Ordering of Departmental Supplies


Order stationery and jotters from various suppliers for senior school departments ensuring the best price and maintain records for auditors.


Display Administration
Maintain displays around the school and in classrooms - as per HOD's/Teachers' instructions. Get display boards in corridors ready for Open morning.


Curriculum Support Administrative Support
As required; to include letters and digest entries, administration of set lists, planning for displaced classes


Essential:


  • Demonstrable and varied administrative experience.
  • Excellent oral and written communication skills
  • Good interpersonal and listening skills
  • Good numeracy
  • Good planning and organisation skills, is able to multitask and prioritise effectively to meet deadlines and demonstrates flexibility to achieve deadlines
  • Demonstrates good concentration, high attention to detail and accuracy especially when dealing with routine tasks such as repetitive work or data entry
  • Works on own confidently and unassisted, demonstrating high levels of motivation and good use of initiative and common sense to achieve tasks competently
  • Visually and manually creative
  • Demonstrates high levels of flexibility, adapting to the work of many departments and their preferred methods and styles of work
  • Copes well with pressure and is resilient
  • Is computer literate and picks up new technical skills and IT packages quickly
  • Is an intermediate or advanced user of MS Excel or Google spreadsheets, MS Word or Pages for Macs

Desirable:


  • Administrative experience gained within an educational setting
  • Has experience of using a Mac and or PC
  • Has an interest in issues associated with the 10 departments associated with the job
  • An ability to work closely with colleagues, maintaining a professional and flexible attitude.
About the school/organisation

George Watson's College sits in the heart of Scotland's capital city, Edinburgh, providing a world-class education for children and young people from Preschool to Senior 6.


We encourage our pupils to develop a love of learning through an inspiring curriculum and an extensive and inclusive enrichment programme, which are underpinned by the four values we live by: aim high, be kind, join in and respect all.


Our school is a place where pupils have the freedom to thrive, succeed, explore, perform, and grow, giving them the opportunity to discover their own limitless potential.


Preschool, junior and senior pupils all learn and play on the same 52-acre campus, where our sports facilities, music school, art department, technology building and drama studios are within walking distance.


We offer our pupils one of the widest extra-curricular programmes you will find anywhere, plus the opportunity to travel internationally during their time with us, and a broad range of learning experiences outside the classroom.


Digital technology supports and enhances learning, with every pupil encouraged to use their device where it adds real value to developing skills and critical thinking.


Our school has an enviable reputation for the breadth of opportunities pupils have to get active, with around 25 different sports available to both girls and boys.

Participation, excellence, professionalism and equality are the four cornerstones of our physical education and sport department here at Watson's.

When it comes to music and drama, our pupils are given the opportunity to co-produ
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