Event Coordinator - Birmingham, United Kingdom - LEGACY CENTRE OF EXCELLENCE

Description

About Us

The Legacy Centre of Excellence is a Business and Arts Centre dedicated to innovation and the elevation of our local West Midland Community.

The centre is based between Newtown and Aston, two of Birmingham's most diverse and marginalised communities.

As Europe's largest independent Black business and arts centre, over the last 4 years we have worked hard in designing an environment where both creatives and entrepreneurs can expand and develop their skills giving them the confidence to thrive in competitive markets, as well as a safe space for community entertainment, education, and lifestyle events.

Our work

• We are dedicated to championing and enhancing the cultural artistic ecology and the development of the economic infrastructure within our local area and to inspire and engage the national community.
• We exist to offer new opportunities in artistic and educational activities that uplift and upskill those we connect with. We do this by providing the best in events, projects, and workshops that encourage people to come together in a safe curated space, which puts their individual and collective needs at the heart of business acumen.
• Our building is multipurpose, housing two auditoriums, a theatre space, multiple office spaces, retail space, a music/ podcast studio, a Caribbean Fusion restaurant, a Bar and Kitchen Café area, and a multimedia suite that are accessible and available on site.
• There are over 120 different small/medium sized community organisations and businesses that hire space within our building or perform partnership work with us. In addition, there are 30+ statutory and strategic organisations who use our facilities and partner with us regularly.
• We have a large diverse group of people who attend our events or participate in activities, and we have a growing social media audience.

The Role

We want Legacy to re-shape the idea of what's possible for passionate and resilient community innovators, thought leaders and dreamers.

This project was once a small collective idea by members of our community, it has now evolved into a sustainable change-making Business and Arts Centre that will continue to transform lives for years to come.

Our new team member needs to be able to be work in an environment where there are deadlines are kept, high standards are delivered from start to finish, can deliver the same level of service on short timelines, deal with demanding customers professionally whilst striving for operational excellence.

Job Title:
Events Coordinator


Responsible to:
Events Manager(s) and Producers and the Senior Events Manager.


Responsible for:
Support from Operations Assistants as and when required.


Key Relationships:
Operations Manager, Senior and Event Managers, Marketing and Sales Team, Facilities Team, HR & Administration, CEO


Key Responsibilities:
The event coordinators will be responsible for the booking and coordination of Legacy produced events and space hires.

To be a key point of contact for clients and suppliers, completing venue tours and providing the correct information for event delivery.

To coordinate enquiries, following administrative processes.

To ensure event set-ups and spaces are prepared and ready for event delivery.

To enforce information management standards and practices

To promote a safe and welcoming environment.


Application Deadline: 12:00pm on 20th December 2023.

Event Coordinator Job Duties

• Support all preevent planning, producing plans and participating as a key point of contact for clients, suppliers, and stakeholders.
• Liaise with clients to develop and clarify event requirements, developing working relationships.
• Participate in meetings with internal and external teams, and respond to and monitor actions through event development, delivery and review.
• Complete event forms and collate contract information for events, ensuring all requirements are captured, communicated, and agreed with the event manager and the client.
• Share event information via social media platforms, working with the marketing team to coordinate publicity.
• Prepare and check tech and resources are ordered in or available before the events.
• Complete event setups, including chairs, decorations, refreshments marketing, working with operations team and communicating information from event forms.
• Provide on the day event coordination, including event team briefings, problem solving and hosting.
• Assist in the dismantling and removal of the event and clearing of the venue efficiently.
• Capture feedback from attendees, participants and organisers to complete post event evaluations to record performance, issues and inform future events.
• Weekly recording of delivered event performance, costs and attendance information.

General Employee Duties

• Ensure that company policies and procedures, health and safety, insurance and legal obligations are always followed, any queries or breaches are to