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    • Bid Coordinator - City of London - Trade Cover Recruitment Ltd

    Trade Cover Recruitment Ltd
    Trade Cover Recruitment Ltd City of London

    2 weeks ago

    Default job background
    Full time
    Description

    Job Title: Bid Coordinator

    Trade Cover Recruitment, a specialist recruitment firm dedicated to providing top-tier talent to the construction industry, is seeking an experienced Bid Coordinator for a well-established Restoration company based in London.

    The Role

    In this role, you will work closely with our estimating team to ensure smooth administration and process management within the department. You will be responsible for planning, tracking, and meeting deadlines within the estimating and bid submission process. Additionally, you will coordinate subcontractor enquiries, assist with bid preparation, and ensure all submissions are compliant and on time.

    Key Responsibilities:

    1. Bid & Estimating Support
      • Provide administrative support for pre-qualification and bid preparation.
      • Track all incoming enquiries and maintain an updated log for weekly review.
      • Organize and schedule bid launch meetings, ensuring all stakeholders are informed.
      • Document meeting actions, objectives, and responsibilities.
      • Identify and reach out to relevant suppliers and subcontractors for pricing.
      • Follow up on enquiries, ensuring timely and compliant submissions.
      • Assist estimators with bid comparisons and report formatting.
      • Ensure all bids are compiled correctly and submitted on time.
    2. Project Coordination & Handover
      • Arrange site visits for key stakeholders.
      • Support the creation and maintenance of a rates library.
      • Manage contract document filing and ensure necessary approvals.
      • Schedule handover meetings and ensure all relevant documents are prepared.
      • Organize new project folders and communicate project details to staff.
    3. General Administration
      • Serve as the first point of contact for calls and inquiries.
      • Maintain office organization, filing systems, and document structure.
      • Assist with IT-related issues and liaise with external consultants as needed.
      • Handle office management duties, including ordering supplies and processing mail.
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