Exams Officer - Rugby, United Kingdom - Aspire People Limited

Aspire People Limited

Verified Company

Rugby, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Exams Officer/Data Manager
Permanent role
£28, £31,700.00 Annually (FTE)
37.5 hours a week, 52 weeks a year
Key

Responsibilities:

DATA:

To manage and deliver the development, monitoring and updates of the school MIS system.
Ensure the MIS system is fully populated and accurately kept up to date with student and house data information.
Ensure effective utilisation of the MIS system's full functionality including recording student details, attendance, assessment, and examinations.
Oversee the data collection calendar and processes ensuring consistent and timely gathering of student data.
To work with the Assessment Lead and Senior Leaders to support the assessment and reporting process.
To work with the Access Arrangements administrator to support the provision of access arrangement data.
To work with the Raising Standards Leaders to identify patterns and trends.
Keep records in accordance with data protection law, ensuring information is secure and confidential at all times.

EXAMS:

To be responsible for managing the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies[1 ]) and/or awarding body rules for examadministration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process
To support the Head of centre in ensuring that the centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times

*To act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments

To closely liaise with key stakeholders (external and internal) to ensure exams administration processes are strictly followed and key deadlines met
To ensure examinations are conducted in accordance with the regulations
Through taking an ethical approach and working proactively to avoid malpractice among students and staff, supports the Head of centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course ofand after examinations have taken place

Principle Responsibilities:

Before examinations:
Planning

Maintain and develop systems to manage and coordinate all aspects of the exams administration process
Research and understand qualifications and how they are assessed
Identify and access relevant support available from external stakeholders (Awarding bodies/JCQ/Network group/The Exams Office etc.)
Comply with JCQ and awarding body regulations, guidance and instructions and keep abreast of developments/changes/updates
Effectively use JCQ and awarding body online tools where required (e.g. the Centre Admin Portal (CAP), secure extranet sites)
Oversee (as the main administrator) and manage appropriate access rights for relevant internal stakeholders using JCQ and awarding body online tools
Manage own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met (achieved by creating and working to an annual exam plan)
Communicate clear internal deadlines and processes for gathering/sharing examrelated information from/with relevant internal stakeholders

Entries

Implement processes and liaise with relevant internal stakeholders to gather correct entry information to internal deadlines implementing strategies to avoid late (or other penalty) fees
Verify the identity of all students that are entered for examinations or assessments
Effectively use internal and external IT systems to submit and manage awarding body registration and entry data
Liaise with Finance to ensure fees are paid as instructed and at the time specified by the awarding bodies

Pre-exams

Recruit, train, update and manage a team of invigilators
Manage the arrangements for the timetabling, rooming, seating, resourcing and invigilation of examinations in accordance with the regulations
Effectively resolve exam timetable clashes and manage overnight supervision arrangements (where arrangements may be required after all other options have been explored) in accordance with the regulations

During examinations:
Exam time

Effectively manage the conduct of examinations in accordance with JCQ regulations and/or awarding body rules
Ensure all exam accommodation is prepared in accordance with the requirements
Inform the JCQ Centre Inspection Service of any alternative site that may be used by the centre to conduct timetabled examinations
Effectively deploy fully trained invigilators to exam rooms according to the requirements