Administrative Assistant - North Tyneside, United Kingdom - Norham High School

Norham High School
Norham High School
Verified Company
North Tyneside, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Part time
Description

We are seeking to appoint a high performing, enthusiastic and committed individual to join a strong team of administrative staff to provide financial administration support under the direction of the school Bursar.

You will have a good general education and excellent word processing skills. You will be a good communicator, well organised and be able to work well as part of a team.


Specialist


The following list highlights some of the specialist duties that could be associated with a post operating at this level.

Note, it may only be necessary for employees assigned to this level to undertake some of these duties

  • Carry out the day to day duties for school finances
  • Produce, and respond to financial related correspondence
  • Be responsible for completion and submission of complex forms, returns, and reports including those to outside agencies
  • Process all requisitions/official orders and ensure relevant signatures are obtained to verify expenditure
  • Process and check delivery notes and arrange with Site Team to distribute goods
  • Process payments, Direct Debits and invoices (in line with finance policy separation of duties) and income (cash and BACS payments)
  • Administration for BACS payments and carry out regular cheque runs to comply with credit limits.
  • Process the bank reconciliation on a monthly basis, checking bank statements with FMS reports to balance, sending reconciled data to Financial Services
  • Process petty cash vouchers into FMS and organise a reimbursement cheque in lines with limits set in Finance Policy
  • Support with budget planning, preparing reports for the Headteacher and Governing Body in order to predict expenditure for cost headings
  • Produce End of Year reports, including debtors and creditors to Financial Services
  • Produce Consistent Financial Reporting (CFR) reports and extra information relating to CFR Yearend figures to Financial Services
  • Manage and monitor external funding in liaison with Headteacher and grant holders. Produce declaration at year end
  • Manage Supply Insurance claims. Liaise with Supply Insurance companies
  • Undertake activities in relation to the monitoring of resources and regular audit of resources
  • Preparation of main school accounts for Internal Audit
  • Provide advice and guidance to staff and others on budgetary issues
  • Under the direction of the grant holder give financial support for external funding
  • Take a supporting role in planning, monitoring and evaluation of the budget
  • Undertake activities in relation to the management and operation of School Fund Account
  • Prepare accounts and arrange external auditing for School Fund
  • Take a supporting role with Schools Financial Value Standard (SFVS)
  • Comply with and assist with the development of policies and procedures relating to financial and personnel matters
  • Process delivery notes onto FMS and cancel unused orders
  • Undertake activities in relation to the implementation of the lettings system
  • Monitor the receipt of payments for lettings
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