Document Controller - Aberdeen, United Kingdom - Wood Plc

Wood Plc

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview / Responsibilities:
Wood is currently recruiting for a Document Controller to support the Upstream Business across contracts in Aberdeen.

Wood is undergoing significant growth in our North Sea engineering and modifications business and we are delighted to offer

Please get in touch with our recruitment team who can help you through this process and support you to find your next opportunity, and a new and exciting future within Wood.

We look forward to hearing from you.

Objective:

Responsible for collection, distribution, retention and archiving of documents through document management systems and work processes.

Ensures all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.

Key Responsibilities & Accountabilities:

Register and transmit internal, vendor and client documentation for the project.
Check documentation to ensure that formats comply with company and client standards.
Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
Ensure all project documentation is imported into document management system and filed accordingly
Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
Archiving and retrieval of historical documentation
Assist and provide assistance to Wood personnel with respect to any document management system queries
Quality check of all Documentation prior to issuing/transmitting to client
Responsible for the handling of requests for new Document numbers/hard copy documentation
Scanning, printing and copying of project documentation
Process and record accurately all technical documentation in accordance with agreed procedures
Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
Run document control reports (if available and required) from the applied company or project document control system.
Ensure document management procedures satisfy project, client and regulatory requirements
Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
Monitor progress of inhouse and Client reviews of technical data
Contribute to compilation of final project dossiers, as built portfolios and archiving
Establish a systematic and comprehensive Project Filing System
Produce exception reports, comment overdue reports and any other reports for Project Management review
Maintenance of the project's document storage structure

Skills / Qualifications:

Knowledge, skills, and experience:

Previous DC experience
Knowledge of MS Office
Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document

management system

Knowledge of Adobe

Personal attributes:

Excellent organisational skills and a logical and ordered approach
Effective communication and interpersonal skills
Strong team player
Ability to work in a high pressure environment, pay strict attention to detail and ensure the accuracy of the outputs

Company Overview:

Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce.

All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.