Administrative Assistant - Nottingham, United Kingdom - Stone Soup Academy

Stone Soup Academy

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administration Assistant

Salary:
Dependent upon skills and experience

Hours:
Monday -Friday

Start Date:

ASAP

KEY RESPONSIBILITIES:

Screening calls and taking detailed, accurate messages where necessary
Weekly stationery inventories to ensure all stock is up to date and ordering more when necessary
Order staff purchase orders
Order purchases online for both sites this could include using amazon, asda etc
Managing and distributing all incoming and outgoing post and couriers
Photocopying and filing all Academy documents
Updating student / parent contact lists on the Academy systems
Providing support to reception during busy periods and absences
Office cover during staff holidays
Assisting the head of Business and Operations with regular health and safety checks
Adhoc secretarial duties, including running personal errands, booking lunches and events/meeting rooms
Assist with Operations team tasks including administration of attendance letters, parent letters, exclusion letters
Work on SIMS system with regards to attendance and punctuality monitoring
Creating posters / advertisements around the Academy
Greeting visitors and organising refreshments
Ensuring stock of first aid kits, replenishing them monthly and also toiletries across the Academy weekly
Arrange taxis for both staff and students
To attend meetings as required
Any other reasonable duties as directed by the Principal

ESSENTIAL REQUIREMENTS:

Confident with all Microsoft Office packages and the use of IMacs / google drive
Polite telephone manner
Excellent written and verbal communication skills
Preferable knowledge of SIMS and Xero
Background working in an office / administration environment is essential

PERSONALITY PROFILE:

Extremely organised
Positive 'can do' attitude
Able to prioritise a changing todo list
Excellent attention to detail
Able to use initiative
Comfortable working both individually and as part of a team
Maintain the highest standards of confidentiality due to the nature of the Academy and adhere to all policies and procedures
Willingness to learn and develop
Flexibility and willingness to turn your hand to whatever needs to be done

BENEFITS:

Competitive salary
Pension scheme
Health care after successful probationary period
30 days annual leave per annum plus 1 day for birthday after successful probationary period
Friday cakes
Free breakfast and lunch
Free refreshments
Staff social events
Skinny days and weeks

Stone Soup Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment

As an Academy we are committed to safer recruitment which will include satisfactory reference checks and DBS / employment checks.

Salary:
From £19,000.00 per year

Schedule: