Finance Operations Assistant - London, United Kingdom - Career Legal

Career Legal

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Job Details

This international law firm is the legal destination of choice for many of the worlds finance houses. The firm is known for its work in corporate finance, mergers and acquisitions and securitizations. They have a network of offices across Europe, North & South America, and the Far East.

They now are looking to hire a Finance Operations Assistant, the main purpose of this role is to process invoices, receipts, expenses, and other adhoc finance tasks.

Responsibilities:

To accurately process supplier invoices/counsel fees using 3E. Ensure invoices are coded and authorised correctly and correct VAT treatment applied.
Processing weekly supplier payment runs of invoices due for payment.
Run 3E AP aging reports and ensure invoices are paid in timely manner to comply with SRA accounts rules.
Running daily reports to ensure not yet paid disbursements due for payment are identified and paid in SRA accounts rules timeframes.
Processing twice weekly employee expense payment runs including authorising expenses in Chrome River and exporting data to 3E.
Responding to supplier or employee queries in relation to invoices/expenses payments.
Processing of direct debit payments from office bank accounts in a timely manner.
Assist with chasing receipted fee notes from Outside Counsel when paid.
File uploads for several highvolume suppliers and liaising with New York Systems teams if issues occur.
Assist with testing of Chrome River for any changes required e.g., VAT rate changes.
Ensure client transactions are processed accurately and promptly in accordance with SRA accounts rules. Where required ensure funds are transferred to client bank account in accordance with SRA accounts rules.
Assist with producing weekly and monthly client bank reconciliations for three bank accounts including reviewing balances and notifying Financial Operations Manager where potential breaches may occur.
Assist with producing daily office bank reconciliations for four bank accounts for review by Financial Operations Manager and Finance Manager.
Assist with collating daily cash flow for three currency office accounts and convert funds between currencies where required including posting transactions in Elite Enterprise.
Entering payments for suppliers, employees and statutory bodies in RBS Bankline accurately and in accordance to documented procedures.
Review client bank accounts regularly throughout the day and investigate funds received including discussions with Revenue team for client receipts and following up on issues with receipts.
To assist Financial Operations Manager with SRA client money audit including investigating queries and providing data required for auditors to complete audit.
Posting journals for entries between bank accounts, tax payments and other adhoc corrections.
To ensure all filing / invoice scanning is done promptly and regularly.
To report any known or potential breaches to the Finance Manager / COFA and update breaches register.
To assist other team members as and when necessary.
To undertake any other ad hoc duties as and when requested, such as ad hoc project work.
This role requires 4 plus years of experience within an Accounts Payable/Cashiering department in a Law Firm and previous experience using 3E Finance system is essential.
Strong technical knowledge of the relevant UK VAT and SRA Accounts Rules are also essential along with a positive 'cando' attitude and high attention to detail and ability to follow predefined processes.