Senior Document Controller - Norwich, United Kingdom - FERROVIAL CONSTRUCTION (UK) LIMITED

FERROVIAL CONSTRUCTION (UK) LIMITED

Verified Company

Norwich, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About us:

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure.

Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.

Senior Document Controller

Location:
Norwich

About Ferrovial Construction
Ferrovial Construction is the engineering and construction arm of the Ferrovial Group.

It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees, and a presence across 15 countries with over 60 years' experience.

It is a Spanish multinational company operating through 4 divisions:
Airports, Highways, Construction and Building subsidiaries.

Ferrovial are committed to developing sustainable and innovative solutions, with the aim to create value for society, and for clients, investors and employees.

Ferrovial Construction Ltd UK have 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (Q6), Thames Tideway (TTT), Northern Line Extension (NLE) and Farringdon Station.

Norwich Western Link

Ferrovial Construction has recently been awarded the contract to design and build the Norwich Western Link by Norfolk County Council.

The project involves designing and building 6.1km of dual carriageway, a 670m viaduct over the River Wensum and 6 structures for minor roads and environmental crossings.

The aim of the project is to improve the connectivity of Norwich national road networks whilst taking into account the natural and built environment and local communities.

The project opens up new opportunities for people in Norfolk, offers a gateway into STEM careers in the industry and creates sustainable career paths.

Key Responsibilities:

Set up, manage and maintain project document control systems in line with company, customer and project requirements.
Ensure the Project Team members are provided with adequate training and support
Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into standard registers ensuring that the information is accurate and up to date
Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability
Maintain files and control logs as required by the project
Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers
Archive, retrieve and store documentation adhering to company standards and policies
Check that all information complies with specified company formats, templates and standards
Assist the document control team with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage
Carry out routine document management administrative tasks including document release and publishing, technical query handling, transmittals, filing, copying and local library management
Ensure team compliance with project document control and project document numbering procedures
Act as focal point for all team document management matters
Effectively communicate document management problem areas to the project team where necessary
Provide practical help and first line training support to team members
Assist with the coordination of document management across the whole project including policies, protocols and practice. Maintain accurate registers and actions lists

Skills and qualifications:

Previous experience managing Document Control procedures for a largescale construction project.
Experience setting up and using electronic document management systems
Knowledge in use of spreadsheets, database, word processing and selected job specific software
Ability to keep clear and accurate records and reports
Ability to use computer and rapidly input data and retrieve records and information
Effective oral and written communication skills.
Must be able to interface with a variety of people with different technical levels and educational backgrounds
Must be detailoriented and highly organized
Able to produce accurate and timely results while maintaining an excellent customer service/client facing attitude.
Selfstarter, proactive and results focused

Please note that this job description does not represent a comprehensive list of activities and employees may be requested