Business Administrator - Blackwood, United Kingdom - Rhino Site Services

Rhino Site Services
Rhino Site Services
Verified Company
Blackwood, United Kingdom

4 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Job Role:
Business Administrator


Location:
Blackwood


Salary:

£25,000 - £27,000


Purpose of the Job

  • Reporting directly to HR Manager, the Business Administrator will provide PA duties to the Management Team and
- administrative support across all support departments within the business. The Business Administrator will be willing
- to work on new projects and will proactively manage their own workload in line with deadlines and business needs.

  • The Business Administrator will be required, on occasions, to be the first point of contact for site visitors and enquiries.
  • Offering advice and guidance, directing enquiries to the correct onsite personnel, and ensuring that internal and
- legislative procedures are followed and adhered to when visitors arrive on site.

  • This is a great opportunity for a Business Administrator to join a successful growing business and gain responsibility
- for new projects and have an insight into all areas of the business with this varied role.


Main Duties and Responsibilities

  • Ensure that all visitors follow the signing in and out procedure, to ensure that the business is compliant with H&S and legal regulations.
  • Manage and maintain the Management Teams calendars, send meeting reminders, organise, and schedule meetings as required and directed.
  • Manage all company travel for the Management team.
  • Management of confidential documents including confidentiality agreements and supplier contracts.
  • General administrative duties such as filing, photocopying, archiving documents, taking minutes, printing documents, monitor toner levels on photocopying machine and ensure that the supplier is providing
  • Keyholder responsible for opening up/and locking the Office daily or when required.
  • Take on the role as a 5s champion to ensure there is a clean as you go ethos within the office, and a clean desk policy is adapted by all employees.
  • Create and send all site purchase orders, ensuring that these are acted upon and generated within a timely manner, to not cause unnecessary delay to business requests.
  • Support planning with general administrative duties, such as scanning production packs and saving data from the inward and outward goods forms.
  • Work on company projects such as waste management, revamping office space.
  • Take ownership of reviewing and renewing the company's utility packages and file all relevant documents in a safe secure place.

Essential Skills, Experience and Qualifications

  • Fully proficient user of Microsoft Office particularly in Word, Excel, PowerPoint, Outlook, etc.
  • X5 GCSE grades A*C (or equivalent qualification), Mathematics is essential.
  • Excellent communication skills with stakeholders at all levels both verbal and written.
  • Previous experience in a similar role.
  • Excellent telephone manner.
  • Knowledge of 5s desirable
  • GDPR compliant and an excellent understanding of the need to work in a confidential manner at all times, due to the sensitive information that is dealt with.
  • Desire to expand own skills and knowledge, working alongside other skilled colleagues including product development, warehouse, packing, quality, accounts and HR

Salary:

£25,000.00-£27,000.00 per year


Benefits:


  • Onsite parking

Schedule:

  • Monday to Friday

Education:


  • GCSE or equivalent (preferred)

Experience:


  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (required)

Language:


  • English (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person
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