Administrative Assistant - London, United Kingdom - Magrath Sheldrick LLP

Magrath Sheldrick LLP

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Responsibilities:

Organisational Support

Organising meetings/appointments, events, travel, and any other activities, where appropriate
Is professional and maintains effective communications with clients and Fee Earners
Maintains uptodate knowledge and understanding of Fee Earners' matters to enable a proactive support service

Client Relationship

Provides excellent service to clients, both internal and external, in a timely and professional manner, always presenting a positive image of the Firm
Acts as a first point of contact for clients and Fee Earners
Recognises, respects and honours client confidentiality at all times

File Management

Adopts a proactive approach and works with Fee Earners effectively, to maintain regular file management, ensuring all files are up to date, closed and archived, as appropriate
Copying, scanning and digital storage of client document
Data entry and management onto our Case Management Systems
Makes effective use of the internal and external Document Management Systems
Assist the Data Analyst in ensuring the maintenance and the integrity of our Systems and

Data in accordance with internal rules

Assist with weekly/monthly and adhoc reporting schedule and followup where required

Financial Risk Management

Prepares bills with mínimal supervision, as required by Fee Earners
Prepares AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners
Liaises with credit control and alerting Fee Earners of unpaid bills
Deals with billing matters as required by Fee Earners

IT Skills/Systems

Skills and Experience

Experience in UK Immigration is desirable but not essential
Previous experience in an admin role is desirable
Excellent file management and organisational skills
Excellent accuracy and attention to detail
Ability to deal with matters confidentially and maintain good relations with clients and staff
Has excellent timekeeping and prioritises work effectively
Is flexible, reliable, cooperative and has a professional approach to work
Works as a positive, friendly, and helpful team player
Communicates in a positive and constructive manner
Interacts in good faith and demonstrates effective listening
Uses initiative and takes a proactive approach to work by regularly seeking ways to improve

secretarial support