Cef Compliance Administrator - London, United Kingdom - King's College Hospital NHS Foundation Trust

King's College Hospital NHS Foundation Trust

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The primary function will be the responsibility to assist in all the administrative & compliance reporting processes, required to support the compliance & regulatory reporting management of the Facilities, Estates, Property and Capital functions.

The post holder will provide a friendly, efficient, secretarial and assistant service to the CEF department, supporting achievement of local and wider Trust objectives.

Providing a professional service to staff, contractors, and visitors ensuring they are appropriately assisted whether via face to face, telephone or other method.

The post holder will need a flexible approach to work and be able to respond to changing priorities. Excellent secretarial skills are essential.

Due to the nature of this post, there are times when the post holder will be required to work in a flexible manner outside their normal working times.

The post holder is expected to be able to input, manage and analyse large amounts of complex data.

Entering monthly returns for the Estates Reporting Information Collation of all the Trust sites (above 500M2)
To collate, update and file monthly returns for the Premises Assurance Model for all the Trust sites.
To organise, minute, distribute monthly/ contractor meetings for the Facilities & Estates department.
To organise, minute, distribute 6 monthly/ annual strategic contractor meetings for the Facilities & Estates Department with senior directors
To assist with regular review of the Trust's Estates Terrier as well as ensuring ERIC and PAM's reporting for all the Trust's properties

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London.

The Trust provides a full range of local and specialist services across its five sites.

The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do.

By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan.

In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus.

Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.

Entering monthly returns for the Estates Reporting Information Collation of all the Trust sites (above 500M2)
To collate, update and file monthly returns for the Premises Assurance Model for all the Trust sites.
To organise, minute, distribute monthly/ contractor meetings for the Facilities & Estates department.
To organise, minute, distribute 6 monthly/ annual strategic contractor meetings for the Facilities & Estates Department with senior directors
To assist with regular review of the Trust's Estates Terrier as well as ensuring ERIC and PAM's reporting for all the Trust's properties
To assist with the development of service level agreements for nonKCH properties
To assist with the development and support of building user groups (BUG) of nonKCH properties
To assist with regulatory compliance documentation / files of nonKCH properties
To identify and analyse trends in the ERIC and PAMs and to prepare progress reports to senior managers / directors
To provide administrative support on the Patient-Led Assessments of the Care Environment (PLACE) and to support the reporting on a timely manner
To support the department's collation of information for CEF's Environmental Management system (ISO 14001)
To provide administrative support to the Backlog Coordinator
Occasionally helping out with Estates & Facilities Recruitment process
To provide administrative support to Sky Visitor the onsite management of contractors
To arrange meetings and assist with locally held events or workshops e.g. room bookings, hospitality, and IT equipment.
To develop and maintain a good working relationship with all staff and those from external organisations to improve efficiency and flow of information.
To supporting the production of presentations using PowerPoint.
To correctly prioritise own workload using initiative while working alone and deciding when advice or assistance is needed from the line manager.
To prepare and plan for any peaks in workload in discussion with line manager.
To explain