Ea to Global Head of Real Assets and Head of - London, United Kingdom - Legal & General Investment Management

Legal & General Investment Management

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reference

VN26314Role Type
PermanentLocation
LondonSalary
Competitive, plus bonus, and benefitsClosing Date
3 August 2023Your role at a glance
LGIM Real Assets are looking for an EA who can bring all their skills to bear in this fastpaced, dynamic role. You will be supporting a busy Senior Exec and his team who are looking for someone with outstanding diary management skills, the ability to provide solutions and become an integral part of the team. We want to hear from you if you relish a challenge, can demonstrate resilience and enjoy an environment where every day is different.

What you'll be doing

Proactively and strategically manage the diaries for the Global Head of Real Assets and Head of Strategic Change, ensuring they are fully prepared for all meetings:
1:1's with direct reports and key internal stakeholders
Daily catch ups with both key stakeholders to run though diaries, resolve queries and flag major events, speaking engagements and ensuring materials are prepared in a timely fashion, liaising with the relevant stakeholders to achieve this.
Liaise with LGIMA regarding attendance at Monthly US Real Assets SteerCo meetings, LGIMA Strategy Sessions and Board Meetings.
Ensuring meetings rooms are booked for meetings as appropriate to ensure privacy and confidentiality (Board Meetings, Performance Reviews, etc)
Be an ambassador for the Global Head of Real Assets and Head of Strategic Change both internally and externally
Anticipating key stakeholders' needs, proactively resolving diary clashes and proposing ideas to resolve these
Ensuring Mid and End of Year Performance Reviews are scheduled on behalf of key stakeholders, ensuring that their direct reports submit documents ahead of meetings for review. In addition, ensuring key stakeholders are prepared for their own Mid and End of Year Performance Reviews.
Colour code the diary in a consistent manner providing 'at a glance' clarity for key stakeholders regarding meetings that need to be attended, where apologies have been given, etc.
Ensuring that the diary is clearly marked where papers are available for meetings and annotate the diary with regard to apologies or any other matters of interest for meetings. When appropriate, providing hard copies of meeting materials.
Build a strong working relationship with the Business Manager on the Strategic Change tam and liaise closely with them regarding any diary conflicts in the first instance.
Working with Company Secretariat to ensure that all Real Assets Board meetings are set up in the correct order, with the appropriate attendees and that relevant information is included in the Company Secretariat meeting requests. In addition, understanding whether hybrid meetings are appropriate.
Be the point of contact for external bodies of which the CEO is the Chair/Board Member/Trustee
Developing good relationships with external stakeholders
Overarching oversight of, and responsibility for, the Business Support team
Arranging, chairing and providing the agenda for the monthly Business Support team meetings.
Dealing with matters on behalf of and providing guidance to the Business Support team, eg performance, focus areas, personal development, technical training.
Recruitment of permanent and contract PAs for the Real Assets platform.
Being a role model to the Business Support team for LGIM's behaviours: purposeful, collaborative and straightforward.
Ability to demonstrate leadership capabilities, eg taking decisive action, thinking strategically about how the team supports the business, understanding when team members might need additional support or training.
Approvals on internal systems
Expenses, raising purchase requisitions and setting up new suppliers when necessary
Travel and accommodation, ensuring comprehensive itineraries are created and clear to key stakeholders ahead of travel
Occasionally take minutes at meetings as and when required.
Ability to undertake ad hoc projects such as inperson or virtual meetings or events, either internally or externally. Ability to deal with and overcome IT issues that might arise (eg, using WebEx or other similar platforms).
Speaking events: ensuring there is time in the diaries to prepare and that any stakeholders involved are fully prepped and briefed ahead of time to ensure timely production of materials.
Dealing with adhoc, often urgent, diary requests which can require coordination of a significant number of senior level diaries.

What we're looking for

Proven track record working as an Executive Assistant supporting senior executives with complex, everchanging priorities and deadlines
Ability to demonstrate gravitas, credibility and leverage relationships to complete tasks
High levels of proactivity required along with good decisionmaking skills and being 'one step ahead'
Ability to challenge requests and provide alternative solutions
Ability to influence and persuade in