Pmst Business Administrator - London, United Kingdom - House of Commons UK Parliament

House of Commons UK Parliament

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Positions

Band / Grade

Salary
- £27,500 - £31,190 Per annum

Post Type

oncurrent

Contract Type

Permanent

Working Pattern

Full Time

Leave entitlement

Starting at 30 days per annum, prorata

Pension

ivil Service Pension Scheme

Closing Date

5th February 2023 at 23:55

Additional File

House of Commons Benefits and

House of Commons:

The House of Commons is a unique and exciting place to work right at the heart of the UK's thriving democratic system.

Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House.

They provide professional services to Members of Parliament, their staff, and the wider parliamentary community.

Staff Benefits:

In addition to your salary, we offer an attractive range of benefits including:

30 days' annual leave (increasing to 35 days after first full leave year).
C

ivil Service pension with an average employer contribution of 27%.

Access to training and development.
Flexible working.
Interest free season ticket loan and bicycle loan.

Introduction:

We have an exciting opportunity to join our Parliamentary Maintenance Services Team (PMST).

This team serves both the House of Commons and the House of Lords and aims to deliver a comfortable, safe and efficient environment for Members, their staff and the staff of the House to work in; as well as provide a welcoming and functional environment for all visitors to the House of Commons.

The Business and Compliance Team provides support to the Director of Parliamentary Maintenance Services, alongside other PMST managers and their teams.

The main purpose is to provide secretarial and administrative support including diary management, typing of correspondence, preparation of drafts, organising and managing the administration and minute taking at meetings, records management, preparation of monthly reports, answering and making telephone calls to ensure staff to conduct the full scope of their business.

The Role:

This is an exciting opportunity to provide administrative support within PMST.

The post-holder will be solely responsible for taking a proactive approach with regards to diary management, whilst being involved in a range of activities pivotal to the general management of PMST, such as supporting the Management Board, dealing with Freedom of Information requests and Parliamentary Questions, compiling and circulating monthly reports and helping to arrange team events.

Skills and Experience:

Builds good relationships and cooperates with others.
Promotes and maintains an atmosphere of openness and acceptance to include principles of equality, diversity and inclusion.
C

ommunicates clearly, uses plain English and correct grammar.

Deliver important messages with good manner, effectively and respond to strict deadlines. To provide advice and assistance.
Plans, prioritises, and monitors tasks in a systematic and organised way.
Experience to takes initiatives, be proactive to develop new ideas and ways to continuously improve working practices.
Ability to provide excellent customer service to internal and external stakeholders.
Responsible for answering customers' queries and taking appropriate actions to improve service. The ability to remain calm under pressure whilst retaining accuracy and attention to detail and recognising issues that require escalation to the line manager.

Experience of:

Organising and supporting meetings,
Taking minutes
Proficiency in using Microsoft software (particularly Outlook and SharePoint)

Understanding of:

Data security and records management. Acting as a records officer for PMST will include ensuring correct access permissions are given to documents, ensuring documentation is filed correctly, marking and redacting restricted access information etc.
Ability to learn, adopt and teach colleagues of new computer software within PMST. For example the TALS Time Recording System, Planon Building Maintenance system etc.

Next Steps:

More information on the role and the full criteria can be found in the

**Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.