- Provide secretarial support including clerical and information technology support to the Cancer Services management team.
- Administer electronic outlook diaries of members of the collaborative management team such as making appointments, and assembling the appropriate documents in preparation for meetings. Invite personnel from within the Trust and from external organisations to attend when required.
- Utilise excellent communication skills and responsibility for handling confidential and sensitive information and redirecting to the appropriate deputising manager using good judgment.
- Plan and manage own time effectively and work unsupervised on a daily basis.
- To process orders and invoices when required.
- Attend senior meetings, taking and distributing minutes as required. Co-ordinate agendas and invite personnel for discussion/presentation of projects.
- Develop and maintain effective communications at all levels throughout the service, Trust and with external trusts/agencies.
- Deal with general enquiries from members of staff, external bodies and members of the general public in a polite, professional manner and take messages as appropriate.
- Act as a host to visitors in the collaborative when required.
- Undertake any other relevant administrative tasks that may be required for the effective running of the service
- Excellent communication and interpersonal skills.
- Excellent planning, prioritisation and organisational skills.
- GCSE Maths and English or functional skills (level 2)
- RSA/OCR 3 qualification (or equivalent level word processing qualification or experience) OR NVQ3 level Secretarial or Administrative qualification or equivalent level of experience.
- NVQ3 level Secretarial or Administrative qualification or equivalent level of experience.
Personal Assistant Cancer Services - Middlesbrough, United Kingdom - South Tees Hospitals NHS Foundation Trust
Description
Job overview
Fixed term 6 months (secondment also welcome)
Cancer Services are looking for an experienced and exceptional personal assistant to support the senior management team which includes, Macmillan Transformation Lead: Cancer, Macmillan Lead Nurse; Cancer and Palliative Care and the Lead Clinicians for Cancer whilst being flexible in the support of other senior manages across the service.
This is an exciting opportunity for an experienced Personal Assistant to support the Cancer Services senior management team. You will have previous experience as a secretary or Personal Assistant. It is essential that you have strong IT skills and excellent knowledge of Word, Excel, PowerPoint and databases along with advanced typing qualifications/skills.
You will provide a comprehensive, effective and professional PA administrative support to the Cancer Services senior management team. Your role is crucial within Cancer Services; its important that you are flexible, be able to act on your own initiative and work both independently and as part of the team.
Main duties of the job
Additionally, as the PA support you will be predominantly office based and your duties will include ut are not limited to undertaking the following activities:
Working for our organisation
Leadership and Improvement Training
South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.
Detailed job description and main responsibilities
Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the about this job link and the documents will be attached at the bottom of the screen.
Please note this post may close at sufficient applicants.
Person specification
Knowledge
Essential criteria
Qualifications
Essential criteria
Disclosure and Barring Checks (DBS)
It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.
Equality, Diversity and Inclusion
South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. We welcome applications from the Black and Minority Ethnic (BAME) Network; LGBT+ Network; Disability and Long-Term Health Conditions Network, Faith Network, Childless not by Choice Network and the Menopause Support Group.
As an inclusive employer, we are here to support you.
If you have any special requirements to help you with your application, email our team at
The Trust encourages and supports all applicants to be fully vaccinated against both COVID19 and influenza.
Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received AND will be made evident on the job advert.
Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from so please ensure you check your emails regularly.
Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.