Services Administrator - Brighton, United Kingdom - Huntress

Huntress

Verified Company

Brighton, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Title:
Services Administrator - Full Time, Temp to Perm

Salary:
£26k-30k Per Annum (£12.50-£14.50 Per Hour)

Duties:

Managing the Head of Services diary and arranging meetings
Overseeing schedules and circulating weekly rotas for pharmacists
Making travel arrangements, such as booking trains, taxis, and making hotel reservations
Processing monthly credit card expense claims
Working with oncall staff to prepare and circulate rotas
Assisting all pharmacists with the timely submission and formatting of monthly and quarterly reports for customers
Responsible for circulating and recording monthly and quarterly reports for customers, meeting agendas and papers, and tracking action logs
Creating diary invites/agendas for monthly team meetings
Produce minutes from teams recording and meetings
Support the Lead Pharmacists in relation to reminding about actions and progress from the various meetings attended
Assisting with the onboarding of new pharmacists by generating new starter induction packs
Liaising with the People Team and other departments to ensure completion is recorded
Updating and maintaining contact databases on SharePoint
Supporting the Head of Services in the organisation of the annual Pharmacy conference, scanning venues, liaising with speakers and all other administrative duties relating to the conference
Arranging First Aid and Mandatory training courses requested by customers, coordinate a date with First Aid Training College; share paperwork with customer; maintain records; notify Finance to invoice customer
Any adhoc tasks required by management

Requirements:

Must be able to start immediately or within a short notice period (1 week)
Minimum of 2 years of experience in a similar role
Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy
Proficient in SharePoint, Microsoft Outlook, Word, Excel, and Teams
Excellent Interpersonal skills
Strong organisational skills
Proactive and solution focused approach to work
Ability to work on own initiative

Hours:
Monday to Friday, 8:30am - 5pm with 30 minutes for lunch

Fully office based - close to station and main bus routes but no parking as central Brighton