Project Logistics Coordinator - Remote, United Kingdom - Aberdeen Appointments Agency

Aberdeen Appointments Agency

Verified Company

Remote, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client is looking for a Temporary Project Logistics Coordinator to join their team To provide project co-ordination and logistics support to allocated projects.

This is a role that can be worked remotely would be required for a period of around 4 months.

Responsibilities

Project Coordinator Support

Understanding contractual terms and conditions and supporting compliance
Setup and policing of PM013 (internal Project Management procedure) for all allocated projects
Day to day coordination of allocated projects
Create and update project files / libraries on daily basis
Reviewing of timesheets / expenses for sitebased personnel
Production and update of project plans
Attending internal and Client progress meetings to monitor and review project deliverables
Preparing weekly progress action plans and monthly progress reports
Review of Daily Progress Reports (DPRs), addressing any issues, summarising and forwarding to Project Manager for issue to Client
Chair pre and post mobilisation briefings of sitebased personnel and lessons learned meetings
All work packs (complete and checked) and equipment manifests and documentation / certification (complete and checked) for allocated projects are provided to the Team Leader in accordance with the Project Plan
Ensure the Project Folder is complete and shared with relevant technicians
Cost control monitoring project spend against CTR / PO and raising variation orders where required
Sales invoices for your allocated projects are submitted to the Finance Team for issue to the client in accordance with the required timescales and with fully completed operations input to Sales Invoicing Checklists in all instances
Work closely with Project Manager on WIP management.

Target for WIP on assigned projects:
WIP is no more than 15% over 60 days old

Supporting Project Manager to ensure timely and efficient financial performance of project
Accurate completion of Site Based Payroll on monthly basis for allocated projects

Logistics Coordinator Support

Plan sitebased personnel resources in support of allocated projects in accordance with the defined competency requirements
Compilation of Operations Request Forms to specify the required competency requirements & equipment and liaise with internal / external Clients to obtain clarification if needed
Gain approval of proposed personnel and prepare appropriate contractual documentation, as required, including; Work Orders, Purchase Orders, etc.
Organise visas, work permits, medicals, training, Client site inductions, etc. to ensure personnel are able to work in country and on Client sites in accordance with applicable regulations and rules
Organise travel, local transport, accommodation, messing, etc. to ensure personnel arrive / depart the Client's site embarkation / disembarkation point in the appropriate time scales and in accordance with logistics procedures
Interface with Clients to ensure personnel are booked on appropriate transportation to / from Client sites
Attend and provide input to Operations Meetings
Provision of nonworking hours logistics support through the allocated contact number
Ensure all sitebased personnel certificates are current and relevant for project
Track sitebased personnel, per project, working days to ensure that applicable working time legislation and guidelines are adhered to and report any potential breaches to both the General Manager and the Project Manager
Knowledge of uptodate technician rates and negotiate rates with technicians and leads as per procedure and cost / sell

Quality, Health, Safety & Environment (QHSE)

Supporting compliance with Company and Client Health, Safety and Environment policies
Ensue Safety and Technical Bulletins are delivered to sitebased personnel and documented signoff, confirming understanding and acceptance, is recorded for all sitebased personnel within Salesforce
Support internal and external Quality Audits including knowledge of, and actions required, to ensure that the project components of ISO 9001 (Quality), ISO Environmental) and OHSAS Health & Safety) are fullfilled
Assist with required training of Project Logistic Coordinators and other staff, existing or new to company, on procedures and best practise within your role

Job Types:
Full-time, Temporary contract

Contract length: 4 months

Work Location:
Remote