Admin Support Assistant - Brighton, United Kingdom - Dorothy Stringer School

Dorothy Stringer School
Dorothy Stringer School
Verified Company
Brighton, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

JOB DESCRIPTION




JOB TITLE:
Admin Support Assistant




REPORTS TO:
Attendance Manager




DEPARTMENT:
Administration/Organisational Support




SECTION:
Secondary School
Full Time, Term Time Only, 37 hours a week

Monday - Wednesday pm/Thursday & Friday: 8am - 4.30pm

(The above hours include a 30-minute unpaid break)


_________________________________

PURPOSE OF JOB


To work flexibly and provide full, appropriate, accurate, reliable administrative support in our busy attendance office, school library and other areas of the busy admin team.


PRINCIPAL ACCOUNTABILITIES

Organisation

  • Provide cover for colleague absence in other admin work areas and undertake administrative procedures relevant to these work areas.
  • Assist with tasks, liaising with parents and staff.
  • Undertake duties to support Administration roles with the school, including telephone enquiries, redirect calls, pass on messages to others as required and deal with facetoface enquiries with colleagues, students and visitors.
  • Provide administrative assistance to the Senior Leadership Team as required.
  • Assist with arrangements for school events.
  • Assist in other departments within the school as required
  • Facilitate the student homework club after school in the library each day

Administration

  • Undertake routine administration as directed by the Attendance Manager or Administration/HR
Manager.

  • Maintain manual and computerised records / management of information systems.
  • Produce lists / information / data as required, e.g. student data.
  • Oversee a range of complex IT based tasks supporting the Administration and
Communications Teams. Generating routine correspondence as required.


Resources

  • Operate relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, SIM's,
Internet)

  • Undertake First Aid Training and assist the Medical Officer within the school when needed.
  • Provide general advice and guidance to staff, students and visitors
  • Undertake general administration in accordance with procedures.

Support for the School

  • Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
  • Be aware of and support difference and ensure students have equal access to opportunities to learn and develop
  • Contribute to the overall ethos / work / aims of the school
  • Appreciate and support the role of other professionals
  • Participate in training and other learning activities and performance development as required
  • Responsible for Health & Safety management in own area

GENERAL ACCOUNTABILITIES

  • Ensure the effective implementation of school policies with particular regard to safeguarding
  • Carry out other duties that may reasonably be required by the Headteacher
The list of duties in the job description should not be regarded as exclusive or exhaustive.

There will be other duties and requirements associated with your job and, in addition, as a term of your employment you may be required to undertake various other duties as may reasonably be required.

This job description is based on conditions of employment. It sets out the duties of the post at the time it was prepared.

These duties may vary from time to time without changing the general character of the post or the level of responsibility entailed.


Job Types:
Full-time, Permanent


Salary:
£20,004.00-£20,372.00 per year


Benefits:


  • Company pension
  • Onsite parking
  • Sick pay

Schedule:

  • Monday to Friday

Work Location:
One location

Application deadline: 09/02/2023


Reference ID:
SU123
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