Executive Assistant - Birmingham, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Birmingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive Assistant (Part Time) - 12 month Fixed Term Contract

Reed Birmingham are working with one of the largest UK Law firms in assistance with recruiting for an Executive Assistant to join them on a part time basis.

You will be joining the Executive Support Services team which is responsible for supporting all areasof the business.

You will be reporting to the relevant office's Executive Support Manager or Executive Support Team Leader and is responsible for providing a high-quality support service to the lawyers.

This is a 12-month contract working 3 days a week. Wednesday, Thursday, and Friday where possible. The days are potentially negotiable.

You will also have the opportunity to work on a Hybrid model, that being three days in the office one week and 3 daysat home the next, 9am-5pm (core office hours).

Your Responsibilities:

Work closely with the lawyers you are responsible for, supporting colleagues with all aspects of the firm's core value of strong client relationships, anticipate and consider client needs and ensure comprehensive notes are available for any ongoing items
Investigate problems to produce a satisfactory solution and make any recommendations for improvement of client experiences and processes
Think ahead of lawyer needs to free them up from administration tasks and actively assist with business development and marketing initiatives
Ensure lawyers' diaries are managed and maintained, including but not limited to organising/arranging events/travel, ensuring all ancillary arrangements made, work and activities are scheduled, any potential challenges resolved to make the lawyers' day today working easier to manage
Ensure outstanding attention to detail, sense and quality check all work and identify quality issues and address problems prior to lawyer review

Your qualifications & experience:

Experience in a similar role, such as a PA or Secretary and ideally within a similar environment
Experience of providing support to multiple people i.e. diary management, arranging travel/events
Excellent knowledge of Microsoft Office systems; Outlook and Word

Job Offer