Deanery Support Assistant - Cardiff, United Kingdom - Cardiff University

Cardiff University

Verified Company

Cardiff, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Advert

Deanery Support Assistant

School of Healthcare Sciences

This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting worklife balance. Due to the responsive nature of the role, the role holder is required on site 75% of the time however this may vary.
As the biggest university in Wales and a major employer, with more than 7,000 staff we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.
This position is parttime, 28 hours per week and openended

Salary:

£22,197 per annum, pro-rota (with 4 annual increments up to £24,144 per annum (final salary at top of grade). Please note that it is not expected that we will appoint above grade 3.11, currently £22,197 per annum, pro-rata.

Date advert posted:

Tuesday, 30 May 2023

Closing date:
Tuesday, 20 June 2023

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

JOB PURPOSE

Provide an administrative service within the Deanery and Building team engaging in and completing a range of specialist and some routine tasks to meet operational and customer service requirements.

Provide a welcoming and interactive manner dealing with students, School and University wide staff and external guests using various communication methods.

DUTIES AND RESPONSIBILITIES
Key Duties

Deal with a range of enquires from internal (staff & students) and external (members of the public) customers in a professional manner, establishing their needs and adapting the standard responses accordingly.
Work with others to make recommendations for the development and improvement of current University processes and procedures.
Create good working relationships with key contacts to help improve service levels.
Undertake a variety of administrative duties to support the team and department.
Gather and review data to update administrative systems such as databases and spreadsheets, making sure the information is accurate, and highlighting to your line manager basic trends and patterns.
Actively contribute to the success of the team and support the supervision and management of it.

Specific Duties

Produce documentation, plan and organise meetings, assist with diary management as and when required.
Act as Committee Secretary for designated School meetings ensuring that committee members are provided with the correct documentation prior and following meetings.
Assist with the production of the School's Committee Calendar paying due consideration to relevant governance arrangements/commitments.
Create and update staff web profiles.
Undertake Display Screen Equipment (DSE) assessments for staff within the School.
Undertake Right to Work Checks for the School.

General Duties

Abide by all University policies and undergo appropriate personal and professional development.
Perform other duties which are not included above, but which will be consistent with the role.
Uphold the Professional Services Values & Behaviours or local equivalent.

Person Specification

We are looking for a team player who will work with colleagues to provide a great service to staff and students. You don't need to have worked for a University before; this is an opportunity to show your potential and start or continue your career at Cardiff University.
This role may be an opportunity for you to build on your experience from working in a previous administrative role or environment, showing your transferable skills and potential to be successful in the role. You should be enthusiastic about developing your knowledge and skills to become a valued member of the team.
Please note that these are also the criteria shortlisted applicants will be assessed against at interview and/or by other means (e.g. a skills test).
Essential Criteria
Ability to carry out a variety of administrative tasks, including writing clearly and concisely.
Experience of working in an administrative or office setting.
Ability to set up and maintain standard