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Office Coordinator - London, United Kingdom - ROC MEP Ltd

ROC MEP Ltd

Verified Company

London, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Office Coordinator

Contract:
Full time (40 hours), office based

Location:
London Bridge (4 days) & Gatwick (1 day)

Holiday : 28 days, including Bank Holidays

Package:
EAP, life assurance, private medical cover, enhanced pension option, electric vehicle scheme, holiday buying scheme.

About Us:
We are ROCMEP, a leading specialist contractor providing comprehensive MEP solutions throughout the UK.

We present a unique opportunity to become a valued member of our expanding team, operating between our offices in Crawley in West Sussex, and London Bridge.

We believe in our team's importance, and that's why we proudly hold the Investors in People Silver accreditation.

Role Overview:

As our Office Coordinator, you'll play a vital role in ensuring the smooth operation of our London office in SE1 (walking distance from London Bridge Station) and out Head Office in Crawley, West Sussex.

Your time will be divided between the locations; 4 days a week in London with 1 day a week in Crawley.

This role not only contributes to office efficiency but also plays a pivotal part in supporting our strategic objectives.

Duties and Responsibilities:

Provide executive support to directors, including managing their calendars, arranging meetings, and handling confidential correspondence.
Act as a point of contact between directors and internal/external stakeholders.
Coordinate meeting rooms at both offices.
Ensure adherence to the company's H&S policy.
Answer and direct telephone calls, assisting with firstline queries.
Responsible for the building and asset maintenance at both offices.
Maintain the IT assets register, including laptops, mobile phones, and clockingin devices.
Manage stocks of stationery, kitchen supplies, first aid, and cleaning materials.
Maintain general filing systems, both electronic and manual.
Build good relationships with providers of office services, such as cleaners and equipment maintenance.
Act as a Fire Warden assistant and First Aid representative, maintaining weekly fire alarm schedules.
Collaborate with colleagues on general office housekeeping tasks.
Support adhoc requirements, including site staff needs.
Undertake special projects and tasks as directed by the directors.

Person Specification:

Administration experience.
Executive support / PA experience.
Excellent written English, including spelling and grammar.
Confident verbal and written communicator.
Strong attention to detail.
Excellent organisational skills, capable of managing multiple projects simultaneously.
Ability to work under pressure, both independently and as part of a team.
Proactive and reactive, with a 'cando' attitude.
Ability to form strong relationships with colleagues and external parties.