Early Careers Assistant - London, United Kingdom - Roxwell Talent

Roxwell Talent

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The role
The purpose of this role is to ensure the smooth running of the firm's established programmes and activities as well as helping the teams to support their client groups and goals with bespoke initiatives and exciting and innovative projects

Key duties will include:
- being a first point of contact trainee development queries and monitoring departmental inbox;
- maintain the budget documents and ensure invoices, expenses and payments are made promptly;
- developing and maintaining effective working relationships at all levels within the firm, building confidence,
- trust and respect;
- being a trusted adviser to the trainees and executives;
- striving for continuous improvement of department administration including processes, procedures, and
- systems;
- maintaining the department intranet pages, regularly reviewing these to ensure accuracy;
- providing ad-hoc support for wider projects and initiatives as required;
- maintain the firm's applicant tracking system;
- overall responsibility for the running of the firm's assessment days;
- overall responsibility for the review process for trainee solicitors and executives;
- looking after the relationship and events with several universities;
- support the team with the successful running of the firm's nine schemes including three vacation schemes and several inclusion programmes; and
- support the team with the successful running of the trainee induction programme.

The team
The team are responsible for attracting, recruiting and retaining 33 trainee solicitors and three law tech executives a year. Each year the team hosts and attends approximately 150 events around the country. The work, whilst cyclical in nature, is very varied and will change from month to month. In addition, the team is also responsible for the development and pastoral care of all the trainees and executives.

The team comprises one senior manager, three advisers, one assistant and one administrator. This role is replacing the assistant.

About you

They will be a highly efficient organiser, with the ability to demonstrate initiative and work accurately in a fast-paced environment.

Clear and confident communication skills are a must as this role involves dealing with internal clients at all levels and external contacts on a daily basis.

In addition, they will meet the following requirements:

educated to A-level or equivalent;

- excellent organisation and administrative skills;
- strong written and verbal communication skills;
- proactive manner with strong client service focus;
- ability to prioritise and meet tight deadlines;
- excellent attention to detail;
- experience in a busy office environment is desirable; and
- experience using systems/databases is desirable.

Benefits: