Accounts Assistant - London, United Kingdom - Trace Recruit Ltd

Trace Recruit Ltd

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Accounts Assistant, Central London - Art Gallery, up to £24,000

Key Responsibilities:

All aspects of purchase ledger processing including setting up suppliers, scanning invoices, matching them to Purchase Orders and posting to the ledger for UK and foreign suppliers.
Reconciliation of supplier accounts to statements identifying outstanding items.
Liaise with suppliers and departments about overdue payments to bring these matters to a swift conclusion.
Review, monitor and check all submitted documents to ensure that payments are made in accordance with HMRC requirements.
Raise manual cheques and international, Faster and CHAPS payments as required.
Issue petty cash, including staff advances and returns and maintaining the electronic petty cash book.
Administer the procurement card and employee expense claims processes, including checking transactions to ensure policies have been followed and the correct VAT codes have been used and supporting documentation has been attached to each transaction.
Set up BACS payment runs ensuring appropriate paperwork supports all transactions.
Process journals as necessary including intercompany purchasing between the organisation and its subsidiaries and associated charities.
Raise sales ledger invoices, ensuring invoices are accurate and supported by relevant documentation.
Raise sales ledger credit notes, ensuring they have been approved by the Financial Controller or Head of Finance.
Bank cash and cheques and post receipts onto the ledger.
Month end responsibilities to include journals and control account reconciliations for income.
Process daily bank transactions into the ledgers to ensure records are up to date.

Key Skills & Qualifications:

Recent graduate or AAT student with some experience in a finance role (could be an internship or short term role)
Good numerical ability and attention to detail
Exceptional organisation skills with high level of efficiency whilst under pressure to meet deadlines.
Ability to maintain a high level of accuracy and motivation when carrying out routine tasks.
Excellent interpersonal, verbal and written communication skills. Able to communicate confidently with a broad range of people and develop effective working relationships with senior managers.
Clear and concise written communication skills including the ability to draft own correspondence.
Basic VAT knowledge.