Centre Administrator - London, United Kingdom - BSC Education Limited

BSC Education Limited
BSC Education Limited
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Your profile:


What's on the offer:


Salary:
Up to £500pw
/ £26,000 per annum (depending on experience)

Hours: 48 hours per week

Fixed Term Contract June - August 2024

On Site London and Manchester City Only

Free Accommodation

Free Meals (3 per day including days off)

Annual Leave Accrual 12.07%

EAP (Employee Assistance Programme)

Additional Bonus Pay For Eligible Returners at £20pw (3rd year with BSC onwards. Performance based - consult previous years' appraisals)

Role Overview


The Centre Administrator is responsible for supporting the Centre Manager with all administrative tasks related to the smooth and effective running of a Young Learner Centre.

The Centre Administrator is a key member of the office team at each centre and is also there to support the Academic, Activity, and Welfare Managers as needed throughout the summer.


Duties of the role include, but are not limited to, the following:

Duties

Centre Administration

Supporting the Centre Manager with the following:

  • Creating and sharing a weekly rota to ensure that all shifts are being covered, all team members are within their weekly hours and that everyone has at least one full day off per week.
  • Producing a weekly bedding list to be shared with the team from the host centre and used as a fire list and morning/evening rollcall list for the BSC team at the centre.
  • Plan and organize room allocation and reviewed weekly.
  • Planning/Confirming planned excursions and organising groups and materials.
  • Welcoming groups on arrival and organising registration (as needed)
  • Produce a weekly meal list to be shared with the catering team from the host centre outlining how many of each meal needs to be prepared each day and organising packed lunches as needed for excursions.
  • Taking and writing up minutes for any formal meetings taking place at the centre
  • Participating in daily/weekly SLT meetings.
  • Responding to enquiries from the BSC team at the centre, students, Group Leaders, Agents, members of the BSC central support teams and ensuring smooth channels of communication between all key stakeholders
  • Delivering a fully effective checkin/out service to students and Group Leaders, completing all relevant paperwork, updating database records, and ensuring all procedures are followed to provide the best possible experience for all arriving/departing students
  • Running weekly reports to show all arrivals/departures, as well as any special requirements (additional excursions, dietary requirements, rooming preferences etc.)
  • Checking flight information and liaising with Activity and Welfare teams to ensure that all airport transfers are organised and that a meet and greet team are scheduled to be at the airport on arrival days.
  • Proactively dealing with any problems or issues that arise at the centre during programme delivery

Academic

Supporting the academic team with following:

  • Completing any necessary academic administration e.g. observation paperwork, handing out student questionnaires, student reports etc.
  • Running student testing, levelling, and placement efficiently
  • Timetabling classes
  • Collating and handing out student reports and certificates

Social & Pastoral

Supporting the Activity and Welfare Managers with the following:

  • Working with the activities team to ensure smooth running of social programme
  • Ensuring safety, welfare, and wellbeing of students whilst at the centre
  • Supporting with mealtime rotas and planning
  • Supporting with wake up and bedtime duties
  • Promoting and safeguarding the welfare of children and young persons you are responsible for and come into contact with.
  • Adhering to the BSC Young Leaners Child Protection and Safeguarding Policy.
  • Providing safety and welfare assistance to all students.

Other
In addition to the above, the Centre Administrator is required to:

  • Work positively as part of a team.
  • Demonstrate a positive attitude.
  • Attend all centre meetings.
  • Act according to accepted professional standards at all times.
  • Act in the welfare of the students at all times.
  • Comply with centre and BSC rules and regulations.

Requirements:


Essential

  • Experience of working with multinationality students
  • Excellent organisational skills
  • Ability to work well in a team
  • Ability to remain calm under pressure
  • Enthusiasm for summer school life
  • Right to work in the UK/EU (depending on the respective centre)
  • Enhanced DBS (Disclosure and Barring Service) clearance.

Desirable

  • Experience of working in an office environment
  • Experience of working with children / teenagers in an educational context
  • Experience of holding meetings and writing reports
  • An additional Language
  • Current valid First Aid certificate
  • Child Protection and Safeguarding training
  • Experience of British Council/Equals/ELT Council inspections

Conditions

  • Competitive salary depending on qualifications, experienc
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