Directorate PA - Oxford, Oxfordshire, United Kingdom - Oxford University Hospitals NHS Foundation Trust

Oxford University Hospitals NHS Foundation Trust Oxford, Oxfordshire, United Kingdom

2 weeks ago

Description

We are looking for an individual who will provide an effective and efficient administrative and secretarial service to the Renal, Transplant and Urology directorate within an environment of continuously developing demands. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives, senior clinicians, work colleagues and external organisations.

The post holder will support the Clinical Director, Directorate Manager and Matrons in making full use of time, hospital systems and of IT. Managing multiple tasks to deadlines is an essential part of the role.

The post holder will be the key point of contact for the Renal, Transplant and Urology Directorate, reporting to the Directorate Manager (DM) and providing support to the DM, Matrons, Clinical Director and Clinical Leads to ensure the efficient and effective day-to-day running of the Clinical Directorate.

Main duties of the job To provide skilled PA support to the Clinical Director, Directorate Manager and Matrons

To support the Directorate Manager, Matron and Clinical Director in the development and maintenance of Directorate projects, policies and processes and the implementation of the directorate's strategy strategy. About us Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel Job description Job responsibilities Provide PA administrative support to the Clinical Director, Directorate Manager and Matrons including co-ordinating performance reports, diary management, organising meetings with senior staff members as requested and ensuring relevant papers are available in advance of meetings

Collate and bring together performance reports for the directorate. These include performance against Key Performance Indicators, governance statistics and, theatre efficiency
Co-ordinate and attend monthly Directorate meetings in liaison with the relevant meeting Chair: Prepare and distribute agendas and notes of the meeting, minute meetings and proactively administer action logs to track actions and ensure their completion in timely manner.
Act as the main point of contact for all complaints for the Directorate. Ascertain which CSU/area the complaint is regarding and the key people which need to investigate and respond and send out accordingly. Ensure all key points have been addressed and draft a response
Minute taking of meetings and co-ordination and minute taking of individual staff performance reviews/ disciplinary meetings
Support Matrons and their deputies with investigations and related administrative duties

For a detailed description of the main duties of this role please refer to the job description. Person Specification Interview Essential

will be done by paper

Desirable

will be done by paper

Qualifications Essential

degree or equivalent experience

Desirable

Project management experience

Employer details Employer name Oxford University Hospitals NHS Foundation Trust Address Churchill Hospital

Churchill Drive

Oxford

OX3 7LE Any attachments will be accessible after you click to apply. 321-SW B5
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