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Royal Leamington Spa

    Finance Assistant - Warwick, United Kingdom - South Warwickshire University NHS Foundation Trust

    South Warwickshire University NHS Foundation Trust
    South Warwickshire University NHS Foundation Trust Warwick, United Kingdom

    3 weeks ago

    Default job background
    Permanent
    Description

    Job summary

    An exciting opportunity has arisen within South Warwickshire University NHS Foundation Trust. We are looking to recruit a band 4 Finance Assistant to join our Finance team. The successful candidate will assist the finance manager to provide accurate, timely and meaningful financial information and advice to a range of individuals.

    Main duties of the job

    To assist the Trust's Management manage the financial affairs of the Trust by assisting the Finance Directorate in the provision of accurate, timely and meaningful financial information and advice to a range of individuals from director level down within the Trust and other NHS and non-NHS organisations.

    Working within the Finance Team and with ward and departmentalmanagers, assist in improving the quality of the financial service to wardsand departments within and outside the Trust.

    Ensure ward and department managers understand their budgets and theimpact of cost pressures and cost improvements so that they are aware ofany major changes therein; obtain management sign off on all budgets inline with set timetables.

    About us

    Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4th in the country for recommended place to work.

    We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of values can be summed up in one sentence. We are 'Trusted to provide safe, inclusive, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

    Job description

    Job responsibilities

    Understand and comply with the Trusts policies, Standing FinancialInstructions and Standing Orders.

    Understand the Trust-wide financial and operational issues; contribute tothe achievement of the Trusts financial objectives.

    Working within the Finance Team and with ward and departmentalmanagers, assist in improving the quality of the financial service to wardsand departments within and outside the Trust

    Write and maintain written procedures for tasks within the department

    Determine priorities in workload in order to maximise personal productivity and efficiency; treat all data in an appropriate manner ( preparation, storage, retrieval, dissemination)

    On an annual basis and at other times during the year assist in thepreparation of ward and department budgets; make a note ensure all costpressures are noted; cost improvements are recorded; check all budgetsfor reasonableness and amend as appropriate.

    Ensure ward and department managers understand their budgets and theimpact of cost pressures and cost improvements so that they are aware ofany major changes therein; obtain management sign off on all budgets inline with set timetable

    Log all budget changes and ensure that each is supported by evidence oftheir validity ( senior manager sign off, skill mix requests, etc); ensureall movements in and out of Trust reserves are authorised by the AssociateDirector of Finance; store all documents in an appropriate manner andrespond to management and audit queries as they arise

    Process budget and actual transactions accurately in line with departmental timescales at month, quarter and year end; escalate to more Senior Management, if any transaction is out of the norm; raise recurrent and adhoc invoice requests and, where recurrent, work with the Income &Contracts team to put appropriate Service Level Agreements in place.

    Carry out regular reconciliations of appropriate accrued and prepaidexpenditure and accrued and deferred income to ensure reports reflect themost up to date situation.

    Assist in the maintenance of the schedule of delegated authority and thefinancial report distribution list.

    Prepare, in line within the departmental timetable, draft ward anddepartmental financial reports and review the anomalies and variances witha view to ensuring the final reports are accurate; where there are anomaliesand/or major variances, identify causes ( activity/price changes) andprepare reports to show managers what has happened.

    Meet with ward and department managers, on a regular basis, to discussareas of concern in the financial reports (eg unexpected trends, significantvariances); respond in reasonable timescales to any request frommanagers for further analysis of costs and income.

    To work independently, raising any matters of concern with the DeputyManager or Senior Manager (Financial Management) as appropriate.

    Carry out other recurrent and ad-hoc exercises relating to financialinformation and advice to all levels of management within the Trust ( Managers, Associate Directors of Operations, ExecutiveManagement and Board members) ensuring that each person has theauthority to request such information.

    Carry out other recurrent and ad-hoc exercises relating to financialinformation to organisations and individuals ( NHSI, FOI) ensuring thateach has the authority to request such information.

    Carry out ad-hoc costing requests in support of budget changes ( skillmix) and/or business cases of varying complexity for internal and HealthEconomy-wide purposes.

    Assist in the preparation of ward & departmental financial forecasts in line with set timetables.

    Work with ward & departmental managers to ensure they understand what financial reports are telling them, interpret graphs and reports and assist managers with the formulation of plans to hit their set budgets

    Undertake mandatory training as appropriate Information Governance,Health & Safety, Equal Opportunities

    Person Specification

    Qualifications

    Essential

  • Good level of general education to (A/O level/GCSEs in Maths & English)
  • AAT Technician Level/ NVQ Level 4 or similar level of knowledge acquired through experience (see below)
  • Microsoft Office training, specifically in Microsoft Excel

    • Experience

    Essential

  • One year's work experience in a financial management role/deadline
  • At least one year's use of complex Excel techniques (Look ups/Pivots)
  • Organising/prioritising own workload

    • Desirable

  • Experience working in the NHS
  • Meeting internal and external reporting deadlines

    • Skills

    Essential

  • Understand the meaning of Financial Management/ Budgetary Control
  • IT skills - financial systems, data bases, Microsoft Office suite
  • Input data, interpret and communicate routine financial information
  • Able to communicate sensitive financial information to colleagues and managers

    • Desirable

  • Knowledge of NHS finance regime
  • Time management skills

    • Personal Qualities

    Essential

  • Appreciation of importance of Confidentiality of information
  • Desire to learn and develop (CPD)

    • Desirable

  • A knowledge/awareness of the Trusts policies
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