Personal Assistant - Manchester, United Kingdom - Bridge of Hope
Description
Grade: 4 (£14.53 per hour)
Contract Duration: 8 weeks, possibility of slight extension. This will be discussed at interview.
Directorate:
Directorate of Communications, Marketing & Student Recruitment
Hours:3- full time on site, no option for remote or hybrid working
Starting:
Before 16th Feb if possible, but those that can't start until after this date may still be considered
Requirements:
Must have worked at, and be familiar with the University
- Dealing with a wide range of materials including that which is highly confidential and politically sensitive in nature.
- Managing diaries, including the prioritisation and filtering of requests for meetings and making detailed arrangements for meetings. Using own initiative to schedule appointments, organising the provision of any relevant materials.
- Servicing meetings as required, including preparing and distributing agendas, taking minutes and collating actions.
- Acting as a first point of contact within the directorate, responding to queries and fielding and/or redirecting communications as necessary.
- Organising meetings and events, ensuring all the necessary arrangements are in place and of the highest standard with the minimum of supervision.
- Liaising with key internal and external stakeholders, many of whom will be at the highest level of seniority, taking full account of any protocols for communications.
- Maintaining filing, retrieval and retention of documents in accordance with the University's procedures, as well as carrying out other related office management duties as required.
- Assisting with booking travel and hotel reservations as required. Preparing itineraries where necessary and ensuring all paperwork is in order.
- Organising video conferences and meetings and booking relevant AV equipment.
- Assisting with raising purchase orders and managing expenses claims and duties of a similar financial nature. Ordering of stationery and office equipment, and also arranging for equipment to be services.
- Preparation of PowerPoint and other presentation software.
- Assisting with a range of project work as appropriate.
- Undertaking other such duties to ensure the smooth functioning of the office, maintaining confidentiality and discretion in keeping with University policies and procedures.
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