Receptionist (Part-time) - Hemel Hempstead, United Kingdom - Westbrook Hay Prep School

Description

RECEPTIONIST PRE-PREP (PART-TIME)

• Our mission is to develop happy, confident and successful children who are well prepared for their future._

Westbrook Hay Founded in 1892, Westbrook Hay is a thriving co-educational independent Prep school with 380 pupils from 3-13 years who enjoy a broad curriculum, achieve excellent results and have the all-important confidence to succeed.

There is a strong ethos to be a welcoming, all-inclusive family community that provides the best for, and expects the best from everyone.

The school has recently been rated 'Excellent' by ISI and has grown to near capacity, waiting lists are in operation in most year groups.

Receptionist Pre-Prep (Part-Time) Vacancy
The purpose of this job description is to outline the main responsibilities of the Pre-Prep Receptionist. It is not restrictive and includes any other reasonable requests that may arise. The safety and well-being of the children in School is paramount at all times.

The Pre-Prep Receptionist is responsible for promoting and safeguarding the welfare of children for whom they are responsible, or with whom they come into contact.

They will adhere to and ensure compliance with the School's Child Protection Policy at all times.

If in the course of carrying out their duties, the Pre-Prep Receptionist becomes aware of any actual or potential risks to the safety or welfare of children in the School, it is their responsibility to report any concerns to the school's Designated Senior Lead for Child Protection or the Headmaster.

We are looking for the appointed individual to start on 01 September 2023.


The Pre-Prep Receptionist will:


Personal Qualities:

• Be the embodiment of Westbrook Hay's values and mission and a supporter of the Westbrook Hay Charter;
• Be organised, meticulous and a firstrate administrator;
• Be patient and kind, yet determined;
• Have excellent time management and planning skills;
• Have a high level of honesty and integrity;
• Have an unquestionable understanding of confidentiality;
• Have the ability to reflect, review, learn and change if appropriate;
• Have excellent interpersonal skills, being able to communicate and work with parents and staff at all levels;
• Be flexible in their approach to working hours to ensure requirements are met;
• Be empathetic to the plight of others and flexible enough to adapt expectations to support others' needs and challenges;
• Be understanding of the impact of their own behaviour on others;
• Have a strong intellect coupled with a sense of humour, keeping professional challenges in perspective;
• Have excellent IT literacy including Microsoft Office.

Responsibilities:

• Ensure daily morning and afternoon registers are completed in a timely manner, coordinating and communicating authorised absences, and following up on any unauthorised absence;
• Liaise with Form Teachers regarding pupil absence and early collection of pupils;
• Manage bookings/enquiries and keep registers for all Westbrook + and manage administration of penalty charges for late collections, short notice bookings and cancellations.
• Provide supervision of pupils during scheduled break times;
• Be fully conversant with the Schools' MIS system, maintaining pupil records and all distribution lists including, but not restricted to, parent emergency contact, class information lists, medical lists, parent contact etc.
• Welcome visitors, ensuring the visitor's book is completed and an identity lanyard and safeguarding leaflet is given, refreshments offered and provide any other appropriate assistance;
• Informing the relevant member of staff of their visitor(s) arrival in a timely manner;
• Take responsibility for the visitor and other sign in books (and in the absence of the School Secretary) the school registers, in the event of a School evacuation;
• Produce name badges for parents' evenings and other relevant events for both visitors and staff;
• Attend such additional events such as Open Days, Teddy Bears' Picnic, Easter Egg Hunt, Governor and Staff Drinks Reception and Summer Family Funday; and other Association or School events where staff help is required by the Headmaster;
• Receive and distribute all incoming post and deliveries;
• Maintain stocks of office and photocopier stationery; arrange engineers, generally monitor copiers, maintenance of machines inc. cleaning and replacement of toners etc;
• Be a fully qualified Paediatric First Aider helping with the administration of First Aid to pupils and staff as required, completing online treatment forms for pupils;
• Be responsible for collecting and logging public screening usage for Pre-Prep;
• Keep internal telephone lists up to date;
• Keep Reception and the photocopier areas tidy at all times;
• Assist Pre-Prep staff with copying requirements if time allows;
• Update notice boards and Atrium displays on a regular basis;
• Log maintenance and IT requests on Helpdesk at the request of Pre-Prep staff;

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