Senior School Clerical Officer - Bangor, United Kingdom - Bangor University

Bangor University

Verified Company

Bangor, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Applications are invited for the above temporary, full-time post working in the College of Environmental Sciences and Engineering.

Duties will include providing a wide range of administrative support within the College with a particular focus on supporting the School of Ocean Sciences in Menai Bridge.

Applications will also be considered to carry out this role on a part-time or job share basis

Committed To Equal Opportunities

Overview

College_

The College of Environmental Sciences and Engineering comprises the Schools of Natural Sciences; Ocean Sciences; and Computer Science & Electronic Engineering.

School_

The School of Ocean Sciences is one of the largest university Marine Science departments in Europe. The School is a multi-disciplinary department located on the shores of the Menai Strait, North Wales, UK.

Purpose of the Job

To provide effective clerical support as part of the overall administrative support team within the College of Environmental Sciences and Engineering, holding specific administrative responsibility for the School of Ocean Sciences.

Main

Responsibilities:

Provide effective clerical support for the range of administrative activity within the College of Environmental Sciences and Engineering, particularly to the School of Ocean Sciences.
Assist with the organisation and day to day operation of administrative processes and procedures within the School of Ocean Sciences.
Support the Head of School arranging meetings, arranging travel and accommodation and diary and room management.
Implement and maintain office systems and records; diary management; arranging travel and accommodation; screening telephone calls; meeting and greeting visitors, making appointments and arranging meetings.
Communicate and liaise with the School Management Team and School members.
Communicate effectively with both staff and students and maintain effective working relationships with colleagues within the University, and external bodies.
Act as secretary to Collegelevel and Schoollevel committees. Organising meetings, drafting agendas, preparing papers, taking minutes and circulating papers as appropriate.
Ensure confidentiality and safety of personal data (e.g. disposal of confidential waste).
Deal with incoming mail on a daily basis and process accordingly.
Type letters, reports, and documents using word processing facilities.
Maintain the local filing system and ensure files required by staff members and other stakeholders are available when required.
Maintain and update local systems and/or spreadsheets as requested by the relevant staff member or line manager.
General office management & enquiries.
Manage visitors to the school, ensuring that appropriate records are taken and kept.
Work across functional team boundaries as part of a larger College administrative team to ensure that core support services are maintained, particularly during holidays and absence and at peak times of activity
Undertake other appropriate administrative duties and responsibilities as may be required.

Other

Responsibilities:

The post holder will be expected to participate in performance review and developmental activities.
The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University's Welsh Language Policy and the Welsh Language Standards.
The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/her self and for other members of staff, students and visitors affected by his/her actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their post.

Person Specification

Qualifications/Training_

Essential- Hold an ECDL Certificate or possess administrative experience.
Desirable

A business administration or related qualification.
Experience/Knowledge_

Essential

Experience of working within an office /administrative environment.
Experience of organising meetings and minute taking.
Proficient in the use of Teams and OneDrive.

Desirable

Experience of working within an office /administrative environment in a Higher Education setting.
Experience of working with databases.
Experience of developing and implementing administrative systems and procedures.
Experience of using standard Bangor University HR systems (Agresso, Talentlink).
Skills/Abilities_

Essential

Good communication and interpersonal skills, with the ability to communicate effectively, both orally and in writing.
Able to communicate and develop effective relationships with colleagues at all levels of the University.
Excellent organisational skills an