Executive Pa - Inverness, United Kingdom - Recruitment Bee (Scotland) Ltd

Recruitment Bee (Scotland) Ltd

Verified Company

Inverness, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

A rare opportunity has arisen, for an
Executive PA within an organisation who dares to be different, thus ensuring continual growth of the organisation and all who work for them.

This is a role of significant responsibility, reporting to the Executive Team, based in Inverness, Highlands.

This post is a full time, permanent position and will involve working 35 hours per week on a working pattern as agreed with your line manager, with hybrid working opportunities available.

Hours are typically Monday to Friday 9am - 5pm, although applicants seeking part time hours will also be considered. Company offers an excellent benefits package including above average holiday allowance.

THE POSITION

The Executive PA will play a key role, providing a point of contract for many key partners and external stakeholders, thus representing the organisation at the highest level.

You will be responsible diary management, handling enquiries, management of administrative systems, providing exemplary standards of compliance and efficiency.

You will also oversee planning of many annual events working across the whole organisation and thus having a significant impact on organisation culture and customer experience.

KEY RESPONSIBILITIES

Provide personal administrative support to allocated Executive within the Senior Management Team.
Organise the diary, travel, and budget and procurement support and research.
Meeting preparation and minute taking for a small number of committees, always showing absolute confidentiality and discretion.
Manage compliance with the organisation's regulations and guidelines, including compliance set by external statutory bodies and drive continuous improvement through constant evaluation of those systems, processes, and practices.
Working in partnership with other PAs in planning and executing events.
Liaise with external stakeholders, managing enquiries and administrative support as required.

ESSENTIAL CRITERIA

Previous experience working as a PA/Secretary and is used to the demands of a busy office or exceptional Administrator who is looking to step up to a PA role.
Excellent literacy, numeracy, and IT skills including MS Office (Word, Excel, and PowerPoint) with the ability to undertake minute taking, database management / development and mail merging for correspondence and reports.
Educated to SCQF level 7/8or equivalent preferred
Ability and motivation to review and improve practice continuously
Ability to work strategically and to seek and implement creative solutions
Excellent writing, communication, and interpersonal skills

The salary will be at an appropriate point on the organisation's salary scale. 35 hours per week; Full-time, Monday-Friday: ; one-hour unpaid lunch break. Holidays equate to 39 days per annum with annual 7-day closure period over Christmas and New Year.

WHY SHOULD YOU APPLY?

Given autonomy and flexibility to perform duties with the ability to be innovative & creative.
Team environment where collaboration, respect and openness and excellence are promoted.
Broad range of wellbeing and worklife balance benefits package including 39 days paid holiday per annum, flexible working, cycle to work and give as you earn scheme.
Central location within walking distance of train and bus links.

Recruitment Bee (Scotland) Ltd acts as an Employment Agency for permanent and fixed term contract roles and complies with the Conduct of Employment Agencies and Employment Business Regulations Act 2003.

Job Types:
Full-time, Permanent

Salary:
£26,000.00-£30,000.00 per year

Benefits: