Senior Administrator - London, United Kingdom - Dovetail Human Resource Services

Dovetail Human Resource Services

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Part Time (20 hours per week)
Administration
Finance & HR

Our client is looking for a Senior Administrator to join their small team based in Farnborough.

You will be responsible for providing efficient and effective administration support to the business, undertaking a wide range of financial reporting and administration,as well as serving as the HR liaison for day-to-day HR related activities.

In addition this role will support operations, commercial/customer support and provide ad-hoc administration.
This is a key role reporting into the Financial Controller.

Typical Working hours:
Monday to Friday 9am -1pm some flexibility available

Salary:
£15,600 to £16,200 for 20 hours per week. (£15 - £15.50 per hour)

The key responsibilities of this role will include:
Finance
Working closely with the Financial Controller, responsibilities will include:

Maintain accounts
SAGE updates
Provide Inputs for Monthly Management Accounts
Bookkeeping support to our external management consultants
Bank payments & direct debits
Expenses payments
Credit control
VAT Submissions

Human Resources support
Liaising with the HR Manager on all HR matters, responsibilities will include:

Preparation of monthly payroll input for site.
Maintenance of confidential employee files/HR Records
Maintaining and updating the Annual leave and Sickness Absence systems
Maintenance of time keeping records
Book training courses as required
Support for the stakeholder pension scheme

General Administration/Commercial
Working with and providing administrative support to the Director and management team in Farnborough, general and ad hoc responsibilities will include:

Order Entry & Production Orders
Commercial stage contract review
Order Acknowledgements
Completion of weekly / monthly updates for production reports
Intrastats submissions
Purchasing office & cleaning supplies
Managing cleaning support
Insurance support (Vehicle)
Input for stock updates
Office waste disposal organisation
Liaison for mobile phone and other telecoms
Archive Room/annual archiving
Reception support (act as first point of contact for telephone calls/meeting & greeting visitors)

Person Specification

Essential:

Strong organisational skills
Strong communication and interpersonal skills.
Ability to multitask & prioritise workload
Proficient in Microsoft Word, Excel and Outlook
Previous experience in a financial/accounting area.
Positive 'can do' attitude with excellent problemsolving skills
Detailoriented with a high level of accuracy
Strong team player
Flexible/Adaptable
Discretion and a high level of confidentiality is essential
Ability to use initiative and take ownership of assigned responsibilities
Excellent customer relation skills and professional / courteous telephone manner

Desirable/Preferred: